JOB TITLE:
Grants Manager
SUPERVISOR: Director of
Development
GOAL: To advance the mission and vision of Central Ohio
Youth for Christ by providing a high quality program for increasing grant
income, managing funded grants, and reporting results to funders.
KEY OBJECTIVES
- Identify existing and new potential funding
opportunities from private, corporate and government entities.
- Ensure high quality grant submission
- Oversee successful grant implementation
- Manage administrative needs of the Grants
Department
- Actively embrace spiritual commitments and
responsibilities
SPECIFIC DUTIES
Responsibilities include, but are not limited to, the following:
Identify Grant Opportunities
- Consistently research new opportunities for
grants related to existing or proposed programs operated by Central Ohio Youth
For Christ, its subsidiaries and its affiliate Gracehaven (hereafter referred
to collectively as COYFC)
- Qualify new opportunities and prioritize best
fits
- Work with the existing teams within COYFC to
ensure agreement and support for a particular grant opportunity prior to
submitting grant application
- Attend grant workshops and information sessions
regarding qualified grant opportunities
- Make personal contact with funder (whenever
possible) prior to grant submission to review our intent for our proposal and
ensure it aligns with the funder’s priority
Ensure High Quality Grant Submission
- Ensure all RFP’s are fully read, and all
expectations and requirements can be met by our team if the grant were approved
- Work with the appropriate team within COYFC to
ensure that the program being funded by the grant fits well with their
objectives and capacity to complete the work
- Enlist aid as needed to refine the work plan and
budget to eliminate gaps between grant commitments and existing
policy/procedure
- Take lead responsibility in writing the grant
consistent with the work plan and goals agreed upon with the COYFC team
- Ensure all required supporting documentation is
included, accurate and up to date
- Ensure grant applications are submitted on time
Oversight of Grant Implementation (For
Successful Submissions)
- Ensure access to full and clear award
information and restrictions prior to implementation
- Ensure a clear leadership and management
responsibilities for each grant with agreement from staff to be involved
- Develop a timeline of grant work and reporting
deadlines
- Ensure the Finance Department has needed
accounting categories to track the grant spending as required by the funder
- Ensure milestone reporting and/or billing is
completed on time and in alignment with the grant plan
- Address gaps in performance or spending as
required
- Be the primary liaison between COYFC and the
funder if required to address gaps
- Ensure the grant plan, including any amendments,
is completed as agreed
- Ensure final reporting is submitted to funder as
required
- Ensure final reporting is submitted internally
to COYFC leaders as required
Grant Department Administrative Responsibilities
- Identify all elements of the grant making cycle
for current grants (submission deadlines, reporting deadlines, etc.) and ensure
they exist on a grant calendar
- Ensure that workload conflicts between new grant
opportunities and existing grant responsibilities are managed well
- Maintain easily accessed records for all funders
researched, grants submitted, grants approved, management processes and reports
- Ensure adequate tools and resources exist for
researching new grant opportunities as well as managing information
- Develop and maintain a Grants Manual that
includes policies, step by step standardized processes and reporting forms for
the Grants Department
- Develop and submit monthly and annual status
reports to supervisor for the work in the grant department
- Participate in supervision, staff meetings and
other meetings as required
Spiritual
Responsibilities:
- Because COYFC is a community of like-minded
individuals who share a common faith and set of values, we require the
individual filling this role to fully embrace our statement of faith and code
of conduct.
- Participate in staff prayer meetings and be able
to contribute as appropriate
- Pray for, and be able to winsomely represent the
beliefs and values of our faith community to prospective funders
- Ensure that the faith based nature of our
organization and mission is represented with clarity and integrity to potential
grant funders.
- Ensure funded projects for faith neutral
activities do no comingle funds with faith based activities or redirect funds
towards faith based activities
- Ensure faith neutral funders and all government
funders have certainty that their funds are not used for faith neutral
activities
PREFERRED QUALIFICATIONS
Education: Bachelor's Degree in related field
is preferred.
Experience: Experience in prospect research and
identification, data collection and analysis, outcome measurements and reporting
results. Knowledge of community, corporate and family foundations. Demonstrated
knowledge of fundraising and proven success of goal attainment. Knowledge of
grant research and proposal writing practices and principles. Specific
experience with Federal, State and Government grants.
Skills/Competencies: Proficiency with Microsoft tools,
excellent written and oral communication skills. Must possess outstanding
research, writing, proofreading, planning, organizing, conceptual and
strategic/critical thinking skills. Must be able to communicate in a compelling
and succinct manner. Ability to work independently as well as with a team. Must
be able to manage multiple projects, meet deadlines and be flexible to changing
priorities. Time management skills with
the ability to proactively plan the grants schedule; ability to take
initiative, along with the ability to set expectations and hold others
accountable.
This position has been filled.
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