TITLE/POSITION: Executive Assistant (Full-Time)
REPORTS TO: Chief of Staff
REGION: Remote, US
Mission:
Long Capture & Contract Management connects world-class technology to the warfighter.
Organizational Overview:
Long Capture & Contract Management (LCCM) is a government contract consulting firm laser-focused on capturing research and development contracts for cutting edge commercial technology through the Small Business Innovative Research (SBIR) program and other Department of Defense (DoD) programs. The federal government is the single largest purchaser of goods and services in the world, but the way the federal government conducts business is far different than the private sector. The solicitation procedures, evaluation processes, and terms and conditions are complex, confusing, and often times frustrating. Through training, consulting, webinars, and events, our team of Veteran Capture Strategists leverage billions of dollars of federal acquisition experience to demystify the acquisitions process and capture millions in government funding for our clients while delivering world-class technology to the warfighter.
Position Description
The Executive Assistant will be responsible for assisting the CEO and the Chief of Staff in carrying out all administrative and miscellaneous tasks. This includes managing calendars and email inboxes, setting up meetings/appointments, organizing files, maintaining records, data entry, scheduling travel, conducting research on various topics, and other related Executive Assistant tasks as assigned. The Executive Assistant will play a key role in maximizing the Executive Team’s time and will be in charge of handling clerical tasks and prioritizing correspondence, allowing the Executive Team to focus on decision-making and high-level company responsibilities.
A competitive candidate for this position will be professional, polite, organized, detail-oriented, and efficient. He or she will be skilled at understanding new ideas quickly and be able to confidently communicate these ideas through both verbal and written forms. He or she will be comfortable with computers and will adapt to new software platforms quickly. He or she will be a team player who is proactive, flexible, results-oriented, and comfortable in a rapidly changing environment. He or she will have a strong, demonstrated sense of responsibility and will take pride in his or her work. Most importantly, he or she will have a genuine desire to meet the needs of others.
Primary Responsibilities
● Maintaining the Executive Team’s appointment schedules and calendars, prioritizing the most sensitive matters
● Planning, organizing, and scheduling meetings
● Coordinating travel arrangements, including the booking of hotels and flights
● Managing email communications by reading, researching, and routing correspondence
● Drafting documents
● Organizing files
● Researching, collecting and analyzing information
● Data entry
● Other duties as assigned
Education/Experience Requirements
● Prior Executive Assistant experience required
● H.S. Diploma or Equivalent
● Associate degree preferred
● Excellent written and oral communication skills
● Ability to treat confidential information with appropriate discretion
● Ability to act as gatekeeper and escalate relevant information as necessary
● Strong interpersonal skills
● Excellent time management and organizational skills
● Demonstrated sense of responsibility and ability to work independently
● Exceptional attention to detail and follow-up
● Excellent computer skills
● Tech savvy, strong knowledge of Microsoft Office and GSuite
Other: Candidate must successfully pass a criminal background check prior to employment.
Benefits: This full-time, non-exempt hourly position offers a competitive pay rate and benefits package as well as a flexible work schedule. This position is fully remote.
This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related duties required by their supervisor. This document does not create an employment contract implied or otherwise, other than an "at-will" relationship.