This position was created to support and liaise a special project that is contracted April 1, 2023-March 31, 2024. This is a temporary role, with the possibility to be extended. This is a full-time, fully remote position that is eligible for benefits. Candidates must have the ability to work from their own home office.

RESPONSIBILITIES & DUTIES

Specific duties include, but may not be limited to:   

• Executive-level Contractor support 

• Calendaring of team meetings

• Travel and hotel research, and reservations 

• Taking meeting notes and action items

• Daily upkeep of agendas and trackers for leadership

• Anticipate operational needs and take initiative to problem solve or communicate with urgency 

• Event administration

• Monitor and address general event email inbox 

• Manage the meeting platform including invite lists, on-demand library and event recordings

• Responsible for all event shipping, supplies, and printing: ie: name badges, directional signage, attendee materials, etc. 

• Support event wrap-up reports

• Support of attendee communications

QUALIFICATIONS & SKILLS

• Experience supporting others with calendaring, note taking, and other administrative support, executive assistant experience (especially C suite) preferred 

• Experience with event logistics: beginning to end planning and execution, or individual component workstreams 

• Advanced Google Suite experience (Mail, Calendar, Docs, Sheets, Slides, Groups)

• Advanced Microsoft experience (Outlook, Word, Excel, Powerpoint and Teams)

• Managing heavy complex calendars, cadences, team meetings, and planning cadences

• Bachelor’s degree or equivalent practical experience

• Excellent writing and proofing reading skills always producing error-free work 

• Great communicator with ability to build strong relationships with both internal and external stakeholders

• Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities

• Experience working in a fast paced, often changing environment with efficiency and accuracy

• Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight

• Strong organizational skills with a strong attention to detail

• Able to work pacific time hours and outside normal business hours as-needed due to monthly event schedule 

IDEAL CANDIDATE TRAITS

• Hungry for Success. You are looking for an entry-level role, but one with challenging goals to achieve. Every. Single. Week. 

• Self-Driven. You thrive with a predictable schedule of knowing what you need to get done, and by when. You’re someone who notices gaps or when things need to be done, and proactively moves to find solutions.

• Organized. You’re able to juggle multiple projects at once, and create systems for keeping information streamlined and organized. You thrive in a fast-paced and innovative culture, knowing how to manage projects with a balance of shifting and competing priorities.

• Top-notch communicator. You’re able to build rapport and relationships with people easily, and work together to achieve common goals. 

• Results-Oriented​. You’re interested in producing the best work possible and will do whatever it takes to get the job done.

• Impact Focused. You care about positive change and making the world a better place.

• Team-Player. ​You realize there’s no “I” in team, and you do your best work when you can collaborate with talented individuals.

• Curious. ​You’re a life-long learner and enjoy discovering new things. You keep your finger on the pulse of marketing trends and new technology.

As a workplace, we pride ourselves on our progressive values and excellent benefits, and we strongly encourage candidates who identify as people of color, people with disabilities, LGBTQ+, and/or gender non-conforming to apply. Due to the pace of this search, candidates are strongly encouraged to apply as soon as possible. Applicants must be eligible to work in either the United States or Canada.