THIS IS A REMOTE POSITION (MUST LIVE IN AND BE AUTHORIZED TO WORK IN THE USA OR CANADA)
PGP (The Public Good Projects) is seeking a full-time non-traditional Executive Assistant to support and liaise for a special project. This will be chiefly responsible for supporting contractors, tracking external deliverables, and communicating with internal stakeholders, as needed. This position is ideal for someone who has a sense of urgency with superb attention to detail, is highly organized, a quick learner, great communicator, can juggle multiple projects, provide solutions and work in a fast paced environment. This position will collaborate with internal departments and work daily with external consultants, but will report to the COO/CFO.
This position was created to support and liaise a special project that is contracted April 1, 2023-March 31, 2024. This is a temporary role, with the possibility to be extended. This is a full-time, fully remote position that is eligible for benefits. Candidates must have the ability to work from their own home office.
RESPONSIBILITIES & DUTIES
Specific duties include, but may not be limited to:
Executive-level Contractor support
Calendaring of team meetings
Travel and hotel research, and reservations
Taking meeting notes and action items
Daily upkeep of agendas and trackers for leadership
Anticipate operational needs and take initiative to problem solve or communicate with urgency
Monitor and address general event email inbox
Manage the meeting platform including invite lists, on-demand library and event recordings
Responsible for all event shipping, supplies, and printing: ie: name badges, directional signage, attendee materials, etc.
Support event wrap-up reports
Support of attendee communications
QUALIFICATIONS & SKILLS
Experience supporting others with calendaring, note taking, and other administrative support, executive assistant experience (especially C suite) preferred
Experience with event logistics: beginning to end planning and execution, or individual component workstreams
Advanced Google Suite experience (Mail, Calendar, Docs, Sheets, Slides, Groups)
Advanced Microsoft experience (Outlook, Word, Excel, Powerpoint and Teams)
Managing heavy complex calendars, cadences, team meetings, and planning cadences
Bachelor’s degree or equivalent practical experience
Excellent writing and proofing reading skills always producing error-free work
Great communicator with ability to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
Experience working in a fast paced, often changing environment with efficiency and accuracy
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
Strong organizational skills with a strong attention to detail
Able to work pacific time hours and outside normal business hours as-needed due to monthly event schedule
IDEAL CANDIDATE TRAITS
Hungry for Success. You are looking for an entry-level role, but one with challenging goals to achieve. Every. Single. Week.
Self-Driven. You thrive with a predictable schedule of knowing what you need to get done, and by when. You’re someone who notices gaps or when things need to be done, and proactively moves to find solutions.
Organized. You’re able to juggle multiple projects at once, and create systems for keeping information streamlined and organized. You thrive in a fast-paced and innovative culture, knowing how to manage projects with a balance of shifting and competing priorities.
Top-notch communicator. You’re able to build rapport and relationships with people easily, and work together to achieve common goals.
Results-Oriented. You’re interested in producing the best work possible and will do whatever it takes to get the job done.
Impact Focused. You care about positive change and making the world a better place.
Team-Player. You realize there’s no “I” in team, and you do your best work when you can collaborate with talented individuals.
Curious. You’re a life-long learner and enjoy discovering new things. You keep your finger on the pulse of marketing trends and new technology.
As a workplace, we pride ourselves on our progressive values and excellent benefits, and we strongly encourage candidates who identify as people of color, people with disabilities, LGBTQ+, and/or gender non-conforming to apply. Due to the pace of this search, candidates are strongly encouraged to apply as soon as possible. Applicants must be eligible to work in either the United States or Canada.
We are a fully remote organization with employees spanning the country, so we come together, collaborate, and communicate through technology: Slack, Google Business, and Monday.com, amongst other platforms. This is a full-time, fully-remote position therefore candidates must have the ability to work from their own home office.
Our full-time benefits include health insurance, 12 holidays, unlimited paid time off, two percent retirement match, maternity/paternity leave, and more.
PGP (The Public Good Projects) is a public health nonprofit specialized in large-scale media monitoring programs, social and behavior change interventions, & cross-sector initiatives. PGP’s mission is to revolutionize public health communication, so that business and public sector programs have greater impact and communities are healthier. PGP’s programs and initiatives are evidence-based, tailored for particular populations, employ a collective impact model, and are scientifically evaluated.
PGP values diverse perspectives and is committed to building an inclusive workplace. We are proud to be an equal opportunity workplace and do not discriminate on the basis of sex, race, color, age, sexual orientation, gender identity, pregnancy, religion, national origin, citizenship, marital status, veteran status, disability status, or prior arrest history.To learn more, visit: https://publicgoodprojects.org/