Job Title: Medical Assistant FLSA Status: F/T Non-Exempt (40hours/week)
Reports to: CMD and Clinical Director Department: Clinical
Date Revised: July 2021
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Vitalyc Medspa, is the premier medical spa services company in the Dallas metropolitan area. Vitalyc offers a full suite of non-surgical, cosmetic and aesthetic treatments, including laser hair removal services, Botox® and other injectables, body contouring solutions (such as CoolSculpting®), and other rejuvenation and wellness services. The Company believes that employees are the key to our success. Our team is committed to enhancing the health, appearance, and self-confidence of our clients, focusing on exceeding every client’s service expectation.
Job Overview:
The Medical Assistant reports to the Chief Medical Director/Clinical Director and is responsible for performing a range of administrative tasks in support to the Clinical Director.
Responsibilities include, but not limited to:
• Managing office telephone systems, including answering calls and returning messages
• Documenting patients' medical information, including medical history
• Performing data entry tasks to document patient records within facility databases and maintaining patient files
• Coordinating daily office activities, greeting patients, and checking patients in and out for their appointments when needed
• Assist Clinical Director with administrative tasks
Clinical Duties
Medical assistants will be responsible for performing a variety of clinical tasks, depending on the size and needs of the daily workflow. Some common clinical tasks to expect include:
• Coordinate clinician scheduling with the assistance of front of the house
• Conduct and organize the clients Before and After photography
• Assist in content recording for social media through various platforms for clinicians
• Prep and scribe client charting with the supervision of the clinician as needed
• Ensure a high level of cleanliness is maintained within treatment rooms and aid in laundry management
• Prepare products and equipment within treatment rooms for clinicians prior and during treatment
• Draw up product accurately under the supervision of the Cosmetic Nurse Injectors
• Perform blood drawing for PRP as needed
• Ensure client consent forms and paperwork is accurate and completed in its entirety
• Conduct follow up calls with clients
• Execute client prep prior to treatment (such as applying topical numbing cream to service areas, cleansing/sanitizing treatment areas and removing topical numbing cream)
• Escort clients to treatment rooms from front desk once check in has been completed
• Assist with keeping medical equipment clean and ready for scheduled services
• Participate in educational opportunities and training as scheduled by leadership
Education/Experience/Qualifications:
• Previous experience with Electronic Medical Record Systems required
• Strong Social Media acumen preferred
• Previous experience of venipuncture preferred
• Ability to communicate with a professional acumen
• Ability to multi-task while being attentive to clients and remaining flexible to the needs of the Vitalyc clinicians
• Must be able to stand for long periods of time
• Proficiency in administrative tasks
• Basic understanding of clinical tasks
• Must be able to reach above shoulder height, crawl, kneel and push/pull up 50 lbs
• Must be able to work a flexible schedule including evenings and weekends as required
• Must possess a valid driver's license and personal vehicle for transportation.
Compensation:
• Base salary: $16 - $18 per hour
• Partially subsidized health benefits plan
• Generous PTO benefit
Physical Requirements:
• Ability to sit for extended periods of time
• Repetitive use of fingers and hands
• Talking and hearing
Mental Requirements:
• Read, evaluate and interpret data
• Perform mathematical functions
• Data entry
Work Environment:
This position requires work in a fast-paced medical office environment. This position routinely uses standard office equipment. Exposure to chemicals, disinfectants, and latex.
Physical Demands:
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds. Must be able to reach above shoulder height, crawl, kneel and push/pull up 20lbs.
Vitalyc Health & Medspa is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, veteran status, genetics or any other category protected under applicable law.
Disclaimer: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description is subject to change at any time.