Company Overview:
SteelWave, Inc. (formerly named Legacy Partners Commercial, Inc.) is a leading vertically integrated real estate investment manager, owner and operator, with a comprehensive portfolio of commercial assets in the western United States. As investors and operators with a long-standing presence in our core markets—Northern California, Southern California, Denver and Seattle—SteelWave has been providing high-quality properties to tenants and brokers, and solid returns to investors, for over four decades. Since 1973, SteelWave has acquired and developed over 400 real estate assets at a cost of over $9B. We currently manage a 14 million+ SF portfolio valued in excess of over $3B.
Position:
The Property Administrator (PA) will report directly to a Property Manager for Property Management in the Orange County and San Diego region. The primary responsibilities of the position will be to assist the Property Manager in the management, maintenance, and operation of the Commercial projects located in Orange County and San Diego. The PA will also provide support to the Regional Office. Our tenants require the utmost attention to maintaining the highest possible level of customer service to sustain and increase occupancy. This is an excellent entry-level opportunity for a candidate who wants to develop a career in commercial real estate. Ideal candidates have previous property management and/or relevant administration experience. The Property Administrator will be located at the OCSD Regional Office in Costa Mesa, CA.
Classification:
This is a non-exempt position.
Responsibilities:
- Primary responsibility is to deliver excellent customer service and tenant relations as a first point of contact for tenancy requests and coordination of service calls and follow-up of same. Office management of on-site property management office/regional office, including phones, office services and managing visitors to the project.
- Primarily responsible for preparing lease abstracts, maintaining insurance certificates, A/R and A/P, monitoring vendors' activities, and security systems and controls. Maintenance of electronic and hard copy files.
- Assist with the management and maintenance of office product, ensuring the income is maximized, expenses controlled, and the value of the asset is maintained by sustaining occupancy through the highest level of service to tenants.
- Assist with the marketing efforts of the project team members to ensure timely leasing and optimum levels of renewals of existing tenants.
- Regularly assist in the inspection of asset to ensure the property is maintained at an optimum level and safeguard the security and protection of all tenants and visitors
- Occasional overtime may be required.
Requirements & Qualifications:
Bachelor’s degree and 2+ years of relevant work experience in commercial real estate preferred. Must be fluent in Word and Excel. Familiarity in accounting software programs helpful (Yardi and Kardin platform currently used). Real Estate license a plus. The candidate must have excellent oral and written communication skills, and superior skills in tenant relations & customer service. Other essential capabilities include commitment to meet deadlines, integrity, work ethic & leadership qualities. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Competencies Require:
- Good organization skills
- Ability to prioritize multiple tasks
- Attention to detail and accuracy
- Computer competency
- Good customer service skills
- Works well with others
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Supervisory Responsibilities:
This candidate will assist with the supervision the onsite staff such as building engineer/security /parking as well as contractors and vendors performing work on the asset.
Travel: Ability to travel as needed by car within the Orange County Area. Some limited travel outside the Area by using air and ground transportation may be required.
Physical Demands:
The physical demands described here are representative of those that must be met by the Property Administrator to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the Property Administrator is regularly required to sit and use hands to finger, handle, or feel. The Property Administrator is frequently required to talk or hear. The Property Administrator is occasionally required to stand and walk. The Property Administrator is occasionally required to lift up to 10 pounds. The vision requirements include: close vision and ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in an office setting with exposure to CRTs and UV rays. Working extended hours may be required as needed. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually quiet.