Job Title:

Property Administrator

Reports To:

Property Manager

FLSA Status:



Property Management




Bothell, WA



The Property Administrator (PA) will report directly to the Property Manager.  The primary responsibilities of the position will be to assist the Property Manager in the management, maintenance and operation of a 500,000 SF Commercial project Bothell, WA.   The property is currently occupied by 8 tenants who will require the utmost attention to maintaining the highest possible level of customer service to sustain and increase occupancy.  This is an excellent opportunity for an entry level candidate or someone with previous assistant property management and/or administration experience. 


  • Primary responsibility for all customer service and tenant relations, including first point of contact for tenant requests & coordinating all service calls and follow-up of same.  Management of on-site management office, including phones, office services and managing all visitors to the project.
  • Primary responsibility for preparing lease abstracts, maintaining insurance certificates, A/R and A/P, monitoring vendors’ activities, and security systems and controls.    Maintenance of electronic and hard copy files. 
  • Assist with the management and maintenance of 500,000 square feet of life science, office, and R&D product, ensuring the income is maximized, expenses controlled, and the value of the asset is maintained by sustaining occupancy through the highest level of service to the tenants. 
  • Assist with the marketing efforts of the project team members to ensure timely leasing and optimum levels of renewals of existing tenants.
  • Regularly assist in the inspection of asset to ensure the property is maintained at an optimum level, and safeguard the security and protection of all tenants and visitors.

Requirements & Qualifications

Bachelor’s degree and 2 years of work experience preferred.  Must be fluent in Word and Excel.  Familiarity in accounting software programs helpful (Yardi platform currently used).  Real Estate license a plus.  The candidate must have excellent oral and written communication skills, and superior skills in tenant relations & customer service.  Other essential capabilities include commitment to meet deadlines, integrity, work ethic & leadership qualities.

Supervisory Responsibilities:  This candidate will assist with the supervision the onsite staff such as building engineer/security /parking as well as contractors and vendors performing work on the asset. 


Travel:   Ability to travel up to 10% of time by car within the Bothell & Bellevue Area.  Some limited travel to Seattle may be required.



Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job the employee is frequently required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand and walk. The employee is occasionally required to lift up to 10 pounds. The vision requirements include: close vision and ability to adjust focus.


Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Work is performed in an office setting with exposure to CRTs and UV rays. Working extended hours may be required as needed.  While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.  The noise level in the work environment is usually quiet.


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