TL Machine, Inc., founded in 1994, is a privately held firm specializing in creating unique parts via CNC machining.  With extensive experience in varying industries to include Commercial Aerospace, Medical Device, Defense, Energy and others, TL Machine prides itself on exceptional quality, reliability and innovation.  

The primary responsibility of the Accounting and Administration Manager is to ensure all day to day general ledger, invoicing, accounts receivable, accounts payable, bank reconciliations, payroll, Human Resource compliance and benefit administration responsibilities are completed with accuracy and timeliness.  

The Accounting and Administration Manager will prepare weekly cash flow statements and generate monthly P&L and Balance Sheet reports under the direction of the CFO.  

This role will be responsible for general human resource duties to include keeping job descriptions updated, posting vacant positions on job boards, tracking candidates and ensuring all appropriate hiring paperwork is completed and inputted into the system.  Further, this person will administer all paperwork required for resignations and terminations.  Annual benefit re-enrollment will be managed by this person.

Beyond managing assigned Accounting and Administration responsibilities, this person will demonstrate exceptional collaboration with internal Programmers, Planning, Quality, Production and Executive team members.  

Finally, the Accounting and Administration Manager will be exceptionally organized.  Prompt written and verbal follow-up is key.  All administrative duties and assigned responsibilities must be delivered in a timely basis to include assisting the CFO, and Executive Team with special requests as needed.

FLSA & Compensation  

• This is a Full-Time Exempt position.  A competitive salary and bonus potential are provided.  Health Benefits and 401k  are offered

• The Accounting and Administration Manager reports to the CFO.   There is one individual reporting to this position

• Quality of Service – a demonstrated ability of exceeding high-performance standards while providing accurate and timely reports and follow through  

• Relationships – employees, customers, suppliers and business partners will be treated with respect and dignity at all times.  We are a family owned company and treat each other accordingly  

• Responsiveness – Being adaptable, flexible is key.  Employees and others require fast turnaround times.  Being able to juggle multiple demands and internal requests is a must

• Flexibility – Open-minded and willing to be coached while providing constructive feedback to others.  A strong team player that puts the company first while being accountable to assigned responsibilities 

• Detail Minded – able to create and follow plans, processes and procedures.  Has demonstrated the ability to manage multiple projects at the same time.   Exceptionally focused on small details while executing against the “big picture.” 

The principal duties and responsibilities of the Accounting and Administration Manager consist of, but are not limited to, the following:

• Ensures accurate general ledger input, tracking and record keeping 

• Processes all customer invoices, analyzes and reconciles Accounts Receivables and Account Payables.  Ensure the company maintains appropriate cash balances at all times

• Promptly follows up on all outstanding or late receivables to ensure timely payment ongoing

• Prepares monthly bank reconciliations and prepares bank borrowing documents

• Prepares weekly Cash Flow statements to ensure appropriate funds are available

• Prepares monthly Profit and Loss, Balance Sheets, AR & AP Aging Reports along with other miscellaneous budget and costing analysis requested by the CFO or other executives

• Assists CFO in preparation of audits and other financial matters

• Prepares all payroll and all payroll tax related information in partnership with the company’s outside payroll processing provider

• Maintains accurate and up to date records and ensures appropriate insurances are in place

• Works with the CFO to prepare all year-end financial reports and assists with tax filing preparation

• Maintains all required government permits, reports and documents to ensure company remains compliant with ITAR and other security, tax and operational mandates

• Ensures strong collaboration with Programmers, Planning, Quality and Production teams.  Works collaboratively to help optimize job costing and margin management through strong analysis 

• Communicates quality, timeliness or perceived problems promptly works to resolve issues 

• Maintains cooperative and highly collaborative working relationships with all company employees, suppliers and partners

• Provides constructive feedback to the CFO and other executives ensuring the pricing structure for products and services are accurate and consistent with financial reports

• Makes recommendations for and attends training as is need for one’s personal development.  Willingly assists other team members by sharing knowledge, insights and ideas to better the business 

• Embraces and demonstrates the values and ideals of TL Machine 

• Performs any other related or unrelated, unassigned, unspecified, unusual or special duty the CFO, CEO or COO may assign from time to time