The Office Coordinator is responsible for supporting the CEO and the organization’s administrative, office, and operating systems and procedures. The right candidate will be a creative problem-solver who maintains strong attention to detail, thrives in a fast-paced environment, and enjoys handling varied projects simultaneously. This is an opportunity to work for a creative, innovative, mission-driven institution committed to the professional growth and well-being of its employees. As such, we work in-person at the museum, on a full-time, 32-hour work week with generous benefits.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provide administrative support to the CEO related to scheduling, meeting logistics, Board of Directors communications, and information management/record-keeping .
- Perform various administrative duties, including picking up mail, managing bank deposits, ordering office supplies.
- Coordinates with various departments to keep office policy and procedures updated and properly implemented.
- Participate in organizational performance data reporting and analysis.
- Assist accounting consultants by ensuring proper coding and processing of invoices and receipts, and execution of payments and deposits in an efficient and timely manner.
- Support the team ensuring that the office equipment functions properly (computers, internet, printer, phones, other), manages the server (SharePoint).
- Additional duties as assigned.
- Bachelor’s degree required.
- Minimum 2 years of work experience in an operations or administration position.
- Excellent written and verbal communication skills.
- Strong organization skills with emphasis on maintaining digital and physical filing systems.
- Ability to think strategically and creatively while maintaining careful attention to detail.
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other standard office software, systems, and collaboration tools.
- Professionalism, great interpersonal skills, and the ability to represent the CEO and the organization and work with diverse staff, volunteers and vendors.
- Ability and willingness to jump in and do what it takes to get the job done.
- Commitment to the mission, vision and values of the Cayton Children’s Museum.
- The person in this position must be able to:
- Move about inside the office and museum space to access file cabinets, office machinery, storage shelves, exhibits, etc.
- Communicate via telephone, video conference, email, and in-person.
- Lift up to 20lbs.
COMPENSATION, BENEFITS & SCHEDULE
The Office Coordinator is an hourly, nonexempt position, with a full-time, 32-hour (4-day) work week. Compensation is $25-$29 per hour, depending on experience. Comprehensive benefits package includes: health, dental, vision, life and disability insurance; 401k retirement plan with employer match after one year of service; health and childcare flexible spending accounts; vacation and sick days; paid holidays; commuter benefits; and more.
Typical schedule will be weekdays with a “play day” on either Monday or Wednesday, although schedule may vary depending on organizational need. Our team works fully in-person in our offices at the museum in Santa Monica.
ABOUT OUR ORGANIZATION
The Cayton Children’s Museum’s mission is to activate the power of play to enrich the lives of children and their families, build stronger and more connected communities, and create a better world. We envision a world where all children, and the adults they grow up to be, experience the transformational and lifelong benefits of abundant, creative, and purposeful play. Our experiential, immersive play and values-based programming foster connection and creativity in children ages 0-8, both in our museum space and out in the community.
The Cayton Children’s Museum is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, gender identity, sexual orientation, pregnancy, disability, political affiliation, marital or family status, age, military service, or other non-merit factor.