Title: Grants Coordinator  

Salary / Salary Range: $55k-$64K 

Employment Status:  Full-time, exempt    

Department: Strategic Advancement 

Supervisor: Assc. Director of Development 

 Office: ASHwell Headquarters, 3208 Red River St., Suite 300, Austin, TX 78705 

Target start date: March 9th 2026 

 

About the Organization:  

ASHwell is a sexual health and wellness center established in Austin, TX, in the late 1980s.  We are passionately committed to diversity, equity, and belonging. We strive to provide a safe discrimination-free space for all and predominantly serve LGBTQIA+ and BIPOC communities. Our approach to sexual health and wellness is rooted in being proudly sex and kink positive, pro-sex worker, pro-harm reduction and anti-stigma. We are a growing organization looking for values-aligned, pro-sexual health and wellness people to join our team! 

 

Position Overview: 

 

The Grants Coordinator oversees and tracks grant deliverables and reporting for government and private grants across the organization. They support the organization’s fundraising and program sustainability by coordinating and managing the full lifecycle of grant activities. They collaborate closely with Assistant Directors and program coordinators across the organization to gather deliverables data and ensure timely submission of reports. The Grants Coordinator maintains access to grant portals and act as a point of contact for program officers.  They are responsible for coordination of data submission across departments and maintain consistent communication with key personnel according to each grant, ensuring compliance with grantor requirements.  

  

Core Responsibilities 

  • Grant Administration – 40% 

  • Gather and organize all necessary reporting data for each grant from Assistant Directors  

  • Prepare and submit timely and accurate reports to funders, including progress updates, financial reports, and evaluation outcomes. 

  • Maintain detailed records of grant activities, correspondence, and documentation for audit purposes. 

  • Track grant awards, deliverables, deadlines, and reporting requirements 

  • Manage and consistently update grant tracking tool 

  • Develop a reporting calendar and manage internal communication across departments ensuring reminders and due dates for implicated staff 

  • Monitor and track compliance for all grant requirements, reporting risks for timely interventions by supervisory staff  

  • Monitor and track grant-funded activities to ensure alignment with the stated objectives and deliverables. 

 

  • Grant Reporting, Writing & Evaluation 30% 

  • Prepare interim and final reports, including narrative summaries, program metrics, and financial data for timely review 

  • Submit grant reports in a timely manner through various portals and other reporting channels of communication 

  • Collaborate with the grants team to draft, edit, and submit high-quality grant proposals, LOIs, narratives, budgets, and supporting documents 

  • Prepare weekly, monthly and quarterly reports on grant deliverable status for direct supervisor, department director and senior executives. 

  • Participate in planning and evaluation activities to inform strong proposal content 

 

  • Development & Stewardship 20% 

  • Assist in communicating impact to funders through updates, thank-you letters, and donor stewardship materials. 

  • Research and assess funding opportunities for mission alignment and organizational capacity 

  • Serve as a liaison between development, programs, and finance teams. 

  • Develop and consistently update boiler plate bank of program narratives, testimonials, and visual/graphic assets of program activities 

  • Build on, develop and improve grant management systems, protocols and workflows 

 

  • Baseline - 10% 

  • Participate in all required staff meetings and events. 

  • Maintain up-to-date calendar and work plan. 

  • Utilize – agency-wide systems and protocols for all agency business. 

  • Offer at least 24 hours' notice for internal meeting cancellations/rescheduling. 

  • Maintain Chain of Support for internal communications. 

  • Other responsibilities as assigned. 

 

 

Required Qualifications  

Education and Experience 

  • 3 years or more experience in grant management, compliance and/or administration 

  • 3+ years Experience in fundraising, grant writing, program coordination, or related fields (volunteer or paid) 

  • 2+ years experience managing or coordinating multi year grants 

  • 2+ years experience grant budgeting for $1M+ grants 

  • Prior experience managing government grants  

  • Working knowledge of nonprofit budgeting and financial management practices 

  • Strong writing, editing, and research skills. 

  • Excellent attention to detail and organizational skills. 

  • Ability to manage multiple deadlines and projects simultaneously. 

  • Proficiency with Microsoft Office, Google Workspace, or similar tools. 

 

Preferred Qualifications 

  • Bachelor’s degree, with preference in social work, nonprofit management, public health, or a related field. 

  • 2+ years experience working in a health care related nonprofit organization 

  • Prior experience managing CDC grants 

  • Prior experience in the ASO sector 

  • Demonstrated prior experience in developing and improving grant management systems, protocols and workflows 

  

Our Hiring Process 

 

The start date for this position is DATE . Applications are due no later than midnight CT on DATE . We are committed to offering the support, time, and resources necessary to on-board and orient to the role.    

 

  

TIMELINE  

  • Applications Due DATE  

 

ASHwell uses a cohort onboarding model. The start date is a group orientation day for hires across the organization. 

 

EOE STATEMENT 

As an Affirmative Action and Equal Opportunity Employer, ASHwell is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ2SAI+ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodation to access job openings or to apply for a job is available.