Accounts Payable & Payroll Specialist

Accounts Payable & Payroll Specialist - Job Description

Accounts Payable & Payroll Specialist

Full-Time
Hourly

Job Description:

We are seeking a detail-oriented and experienced Accounts Payable & Payroll Specialist who is knowledgeable in basic accounting practices, enjoys working with numbers and processes, and can adapt in a fast-paced environment. The Accounts Payable & Payroll Specialist’s main duties are aiding in the support of accounts payable for the VP of Finance and the Financial Coordination Manager, gathering and organizing data for reporting procedures, and assisting with general accounting tasks. The ideal candidate will play a crucial role in ensuring accurate and timely processing of vendor invoices, expense reports, and other financial transactions. They will collaborate with various departments to reconcile accounts, resolve discrepancies, and contribute to the overall efficiency of the organization's financial operations.

Key Duties and Responsibilities:

Assist the VP of Finance and CEO with weekly accounting tasks and projects.
Effectively collaborate with Account Managers and Project Managers to resolve issues and successfully send payments as needed.
Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to.

Invoice Processing:

Review and verify vendor invoices for accuracy, completeness, and compliance with company policies.
Code and enter invoices into the accounting system with precision and attention to detail.
Ensure timely approval of invoices and resolve discrepancies with vendors and internal stakeholders.

Expense Management:

Process employee expense reports, ensuring adherence to company policies and guidelines.
Reconcile and validate expense receipts, identifying any discrepancies and following up for clarification.

Vendor Communication:

Communicate with vendors regarding invoice and payment inquiries, fostering positive relationships.
Address and resolve any billing discrepancies or issues in a timely and professional manner.
Maintain Vendor relationships.

Account Reconciliation:

Perform monthly reconciliation of accounts payable transactions to ensure accuracy and completeness.
Collaborate with the accounting team to resolve discrepancies and maintain a clean financial record.

Payroll & Payment Processing:

Prepare and process weekly payroll & payment runs, ensuring adherence to payment schedules.
Coordinate with the finance team to execute electronic payments and issue physical checks as needed.
Proper tracking of OPAV Credits and Proactive Application to AP invoices

Recordkeeping and Documentation:

Maintain organized and accurate records of invoices, payments, and supporting documentation.
Assist in the preparation of financial reports related to accounts payable activities.

Additional Duties and Responsibilities:

Report to the VP of Finance for additional responsibilities as the role develops.
Projects a positive image of the organization to employees, customers, industry, and community.
Follows policies and procedures that will improve day-to-day operations.
Performs other related duties as assigned.

Required Skills/Abilities:

Bachelor's degree in Accounting, Finance, or related field is preferred.
Previous experience in accounts payable roles is highly desirable.
Preferred experience working in a finance-related position for 1-3 years minimum
Strong attention to detail - ability to work independently and make sound decisions in a high-energy, fast-paced environment.
Working knowledge of MS Office, Excel, Word, Quickbooks, and Google Suite.
Effective communication skills for vendor interactions and internal collaboration.
Ability to prioritize and manage multiple tasks in a fast-paced environment.
Positive team player - ability to collaborate well with Colleagues.
Strong understanding of accounting principles and practices.
High level of integrity and commitment to maintaining confidentiality.

Compensation:

*$20-$25 / hour (pending previous Experience*)

Benefits:

Medical, Dental & Vision Insurance Offered
Paid Vacation Days

Schedule:

Full-Time: Monday - Friday, 9:00 AM - 6:00 PM