Small Business Controller - Remote
Reports To
Chief Operations Officer
Who are Vant4ge, Persevere and Banyan Labs?
Vant4ge, Persevere and Banyan Labs are three independent small businesses that share a common mission of giving hope to people who have become involved in local, state, or federal justice systems.
Vant4ge is a software developer providing an online community of care that enables agencies to connect, coordinate and track all those who are involved in the correctional/rehabilitative life cycle, including those with the most stake (the justice involved youth or adult, him/herself). Our technology seeks to empower all involved to assess, assign and encourage completion of treatment plans that will improve success in the community. We enjoy knowing our software at the end of the day is being used to help people.
Persevere is a national 501(c)3 non-profit organization committed to decreasing recidivism and increasing successful reentry and transition for men and women involved in the criminal justice system. Persevere offers a customizable, comprehensive program for criminal-justice involved individuals to develop meaningful job skills and gain successful access to the labor market. These services include software coding classes; job readiness and employability instruction, including life skills and financial education; work experience; job search and job placement; entrepreneurship training; and for some, a residential transition program.
Banyan Labs is a collection of people dedicated to delivering the highest quality service to our customers while impacting social change. Everything at Banyan Labs begins and ends with technology: We provide the best in end-to-end product development, quality assurance, and engineering solutions to help our customers reach their development and business goals. But we’re more than what we do for the market, we measure ourselves by what we do for PEOPLE. We empower justice-involved men and women to succeed in software development careers by providing service, experience, and opportunities at every turn.
Vant4ge, Persevere and Banyan Labs: Real Hope, Valuable Skills, & Meaningful Opportunity.
Job Overview
This is a crucial position within the family of companies, responsible for handling most of the day to day accounting functions. A successful Small Business Controller will be extremely detail oriented and able to multitask on many projects. In addition, this individual must be process focused, capable of identifying improvement opportunities and driving change. Non-profit experience is required.
Responsibilities
State and Federal Grants
Develop written procedures for each funding agency invoice and keep documentation up to date with changes in invoice processes made by the funding agent. Prepare and maintain all federal grant invoices and submit change orders to granting agencies as needed.
Registrations, Licenses, Fees and Taxes
Process excise tax payments and business fees. Maintain QuickBooks Online company data. Prepare financial information for tax returns and 990.
Client, Vendor and Subcontractor Management
Create and maintain client, vendor, and subcontractor records including contract terms and contact information in QuickBooks and in cloud-based file systems. Maintain and update W-9 records. Issue 1099’s.
Commission Schedules and Payroll
Manage commission schedules for Sales and Independent Contractors. Enter payroll information into QuickBooks Online. Allocate payroll to funding sources (grant/contract) in accordance with grant budgets, to regions/locations/departments in accordance with the Cost Allocation Plan and make sure allocations are supported by timesheets. Maintain a list of positions per grant or department to ensure the appropriate employee allocation.
Accounts Receivable and Accounts Payable
Process AP to ensure proper approval is obtained, transactions are coded to funding sources in accordance with grant budgets, allocated to regions/location or department in accordance with the Cost Allocation Plan and documentation is attached to transactions in QuickBooks Online. Manage employee reimbursements. Maintain a billing schedule for AR invoicing and deferred revenue tracking and steward AR approvals.
Reconciliations
Reconcile checking, savings and credit accounts as well as the Chart of Accounts.. Maintain fixed asset schedules, calculate depreciation and record depreciation monthly based on a periodic inventory of fixed assets. Prepare monthly accruals. Process Month End Close including journal entries.
Financial Reporting
Develop and monitor business performance metrics to provide management with information vital to the decision-making process. Prepare monthly financial reports for management. Prepare the Investor Status Report. Support the management team in RFP responses and Grant proposals.
Budgeting
Assist in developing budgets for new grants/contracts to ensure the budget will fully cover all expenses necessary to fulfill the plan. Prepare budgets, track performance and report results.
Forecasting
Maintain cash flow on a weekly basis, forecasting cash in and out for a minimum of 13 weeks and computing cash run-out dates.
Auditing and Compliance
Coordinate activities of external auditors. Perform regulatory reporting. Improve accounting and internal control systems.
Leadership
Create new processes to improve financial accuracy and efficiency. Train and retain skilled accounting staff as needed. Keep a high level of confidentiality.
Other
Other duties as assigned.
Qualifications
Bachelor’s degree in accounting, CPA highly desirable
Fundamental knowledge of GAAP
3+ years experience with small business accounting
Nonprofit experience required and additional for-profit experience preferred
Experience with QuickBooks Online
Proven focus on process improvement
Strong organizational and problem solving skills
Strong verbal and written communication skills
We highly value
Passion for and responsibility to the customer/partner
Must be self-starting, hardworking and inquisitive
Leadership through innovation in everything you do
Passion for what you do and being self-critical to improve
Relentless commitment to win
Personal and corporate integrity