Purpose of Position- The Human Resources Coordinator supports the daily operations of the Human Resources Department at Imagine! by performing a wide range of administrative, coordination, and communication duties. This position plays a key role in ensuring smooth HR processes, maintaining accurate employee records, and providing exceptional service to internal and external stakeholders.

 

Essential Duties/Responsibilities

1. Communications
   1. Create and distribute the weekly HR email highlighting current open positions.
   2. Send weekly communication to hiring managers, IT, and LMS regarding potential new hires.
   3. Send weekly updates regarding employee terminations.
2. Documentation
   1. Process and maintain accurate documentation for:
      1. Leaves of Absence
      2. Workers’ Compensation
      3. Unemployment claims
      4. Training and Education
      5. Certifications
      6. Employee files
   2. Maintain and process employee changes in the HRIS system.
   3. Ensure all personnel files meet company, state, and federal standards.
3. Benefits
   1. Ensure all benefit systems and records are kept current and accurate.
   2. Be the point of contact for employees needing benefit assistance
   3. Ensure benefit transitions are processed timely and the employee kept up to date
   4. Process Wellness Reimbursement Requests in accordance with program policy
   5. Oversee Anniversary/Birthday and Referral Bonus programs
4. Recruitment/Hiring
   1. Assist with recruitment and onboarding of new hires, including processing all paperwork, background checks, and reference checks.
   2. Support screening and initial review of job candidates.
   3. Conduct new hire orientations and ensure a positive onboarding experience.

 

Other Duties/Responsibilities 

• Maintain the highest level of confidentiality and professionalism in all HR matters.
• Provide administrative support for Imagine!’s Culture Club, including scheduling, communication, and event coordination.
• Perform background checks and reference checks for volunteers, interns, and others as directed.
• Perform general administrative HR tasks and other duties as assigned.

 

Job Qualifications

Knowledge, Skill, and Ability:	Ability to work independently. Effective written and verbal communication skills with individuals and groups at all professional levels.  Effective and creative negotiator and problem solver. Exceptional organization and collaboration skills. Strong attention to detail and organizational skills. Ability to handle sensitive and confidential information appropriately. Proficiency in Microsoft Office Suite and experience with HRIS systems preferred. Intermediate skills in Excel and PowerPoint. High comfort with delivering presentations to groups of various size. Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment. Customer service mindset and collaborative approach to teamwork. Bi-lingual in Spanish a plus
Training/Education:	High School diploma or GED required. Associate’s degree in Human Resources, Business Administration, or related field required; Bachelor’s degree preferred.
Experience:	Minimum of one year of HR or administrative experience required or an equivalent combination of education and experience. Certification such as aPHR, or other HR related certification highly preferred.
Working Environment/Physical Activities	Ability to lift 20 pounds. Effective with shifting roles, responsibilities, and expectations in a changing environment. Typical office environment with standard working hours. Occasional travel between Imagine! locations may be required. May require prolonged periods sitting at a desk and working on a computer.

 

 

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. 

 

At-Will Employment Statement

Employment with Imagine! is at-will. This means that either the employee or Imagine! may terminate the employment relationship at any time, with or without cause or notice, in accordance with applicable law.

Equal Employment Opportunity Statement

Imagine! is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, genetic information, veteran status, or any other protected status under federal, state, or local law.