Office Manager at Runway Group

About the Position:

The Office Manager at Runway Group, LLC will be responsible for ensuring the smooth and efficient day-to-day operations of our office. This individual will handle a wide range of tasks—from managing vendor relationships and facilities, to overseeing office equipment, inventory, and guest relations. They will also provide as-needed support to our Shared Services department, which includes Accounting, HR, and IT.

The ideal candidate should have weekday availability from 7:00 a.m. to 3:00 p.m., with flexibility to adjust based on business demands.

Responsibilities:

Office & Facilities Management

Oversee the upkeep, maintenance, and cleanliness of the office and common areas.
Coordinate with property management and relevant vendors to address any facility-related issues (e.g., repairs, cleaning services, and security).
Maintain office supplies inventory, ensuring that essential materials (e.g., stationery, kitchen supplies) are adequately stocked.
Manage office layout, furniture, equipment, and seating assignments to optimize space utilization and comfort.

Schedule & Space Management

Manage calendar scheduling across multiple executives and departments, including coordinating with external partners and handling time-sensitive requests
Schedule and coordinate logistics for internal and external meetings, including room bookings, video conferencing setup, and catering when needed
Monitor and manage competing conference room priorities, ensuring seamless operations
Handle scheduling requests with appropriate confidentiality and professional discretion

Vendor Management

Identify, select, and manage relationships with vendors and service providers (e.g., office supply companies, cleaning services, horticulture vendors, etc.).
Manage vendor contracts, invoicing and payments in collaboration with the accounting team.
Regularly evaluate vendor performance and maintain a cost-effective, high-quality vendor network.

Office Equipment Maintenance & Inventory

Partner with IT in the purchase, installation, and upkeep of office equipment (e.g., printers, scanners, phone systems, audio/video conference
systems).
Maintain an accurate inventory of hardware and supplies to ensure availability and functionality.
Troubleshoot minor technical issues or coordinate with the IT team for more complex problems.

Guest Relations & Front Desk Operations

Serve as the first point of contact for all visitors, clients, and vendors; provide a warm, welcoming and professional environment
Manage incoming and outgoing mail, shipments, and deliveries
Maintain and oversee inventory of office and kitchen supplies, ensuring adequate stocking while adhering to budget guidelines
Provide comprehensive executive support including coordinating meal deliveries and managing errands with discretion and efficiency

Shared Services Support (Accounting, HR, and IT)

Collaborate with Accounting on AP invoice processing.
Partner with HR to coordinate employee onboarding, reporting, training logistics, and office-related compliance.
Assist the IT department with equipment requests, user access administration, and minor troubleshooting or coordination.

Process Improvement & Compliance

Develop and implement office procedures and best practices to optimize efficiency.
Ensure compliance with company policies, safety regulations, and any relevant local, state, or federal requirements.
Stay updated on industry trends and tools that could enhance office management.

Other Responsibilities

Assist in organizing off-site meetings or retreats, including venue research, scheduling, travel arrangements, and related logistics.
Assist in planning and coordinate company events—including holiday parties, team happy hours, and outings—to foster engagement, collaboration, and a positive workplace culture.

Qualifications:

Experience: 3+ years of office management or administrative experience preferably in a team environment.
Education: Bachelor’s degree in business administration, management, or a related field is preferred; equivalent work experience will be
considered.
Technical Proficiency: Comfortable learning various different online platforms (Maintenance, Accounting, HR, etc.); Well-versed in Word, Excel,
PowerPoint, Outlook; Conferencing tools (e.g., Zoom, Microsoft Teams).
Communication & Interpersonal Skills: Excellent written and verbal communication skills; ability to build rapport with a diverse group of
stakeholders.
Organizational Skills: Demonstrated ability to prioritize, multitask, and manage time effectively in a dynamic environment.
Problem-Solving: Proactive approach to identifying and resolving issues before they escalate.
Team Player: Willingness to work collaboratively across multiple departments and adapt to shifting priorities.

Personal Attributes That Support Your Success:

Strong customer service and ability to cross-collaborate across different departments and with key stakeholders.
Ability to serve as a trusted advisor to family clients, colleagues and consultants and exhibit humility, integrity and exercise sound judgement.
Relentless in the pursuit of excellence and continuous improvement. You have a proven background of enhancing processes, systems and platforms to increase operational efficiency.

Physical Requirements of Position:

Manual Dexterity: Ability to handle, feel, and seize objects with hands frequently throughout the workday.
Mobility: Capacity to sit, stand, walk, bend, and reach as needed to perform daily office tasks.
Lifting & Carrying: Ability to lift and carry items such as supplies or packages; occasionally push or pull objects up to 50 lbs.
Extended Periods of Activity: Comfortable performing tasks requiring repetitive movements—such as researching, typing, printing, or handling files—for extended periods.
Visual & Auditory Requirements: Sufficient clarity of speech and hearing, as well as sight, to interact with co-workers, vendors, and guests effectively and to perform computer-based tasks.

Runway Group LLC is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status of protected veteran, among other things or status as a qualified individual with a disability.