Grounds Service Coordinator

PURPOSE OF THE JOB:

The Grounds Service Coordinator’s primary responsibility is to help volunteers “get plugged in" to serve in the Grounds ministry. This position encourages and communicates regularly with volunteers and assures they have the tools and instructions to safely complete the grounds ministry service projects. This position is a non-exempt part-time hourly position.

MIT’s (Most Important Tasks)

Recruit and coordinate all Grounds volunteers and service teams

Coordinate service projects of large and small groups of volunteers

Communicate with Volunteers regularly to help meet their service needs

Work closely with Grounds Manager to ensure inventory of supplies, materials, and parts are available for all projects so workflow is not interrupted

ESSENTIAL DUTIES:

Recruits, trains, mentors, manages, and communicates with volunteers and community service individuals
Handles the primary volunteer communication for the grounds department to include answering e-mails, texts, and phone calls
Sends out reminder emails and outlines instructions to volunteer teams serving on upcoming projects
Greets volunteer project teams on the day of serving and makes sure they have the tools, training, and instructions to safely complete the project
Maintains volunteer assignments and grounds requests in Asana
Maintains eSpace requests and Microsoft TEAMS calendar appointments for Grounds Ministry
Helps to maintain volunteer service hours and updates in Rock database
Assists with grounds duties as needed
Teaches volunteers how to properly perform tasks and operate equipment
Encourages and appreciates volunteers by sending out thank you cards and emails
Works with other ministries, non-profit organizations, companies, or schools to ready outside areas for special events
Attends monthly staff meetings
Shows commitment to staff values
Checks email and voicemail and returns all phone calls within 24 hours
Performs related duties as assigned by manager

Supervisory Responsibilities:

This position works with volunteers and must have an understanding that volunteers are key to the ministry of the church. The employee must have a heart to recruit, train, equip and support volunteers in fulfilling their roles.

This job description was an attempt to list all normal job activities. There may be additional duties and responsibilities required of the employee not listed on this description.

MINIMUM QUALIFICATIONS:

High school diploma or general education degree (GED) and three to five years of related experience; or equivalent combination of education and experience. Must have a valid driver’s license and meet insurance requirements.

Related experience includes managing teams of people, experience with volunteer coordination, and mechanically minded.

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