Purpose of the Role:

The Production Coordinator ensures alignment between live production, video content, and digital communication across all campuses. This role coordinates logistics, maintains communication between departments, and supports both volunteers and staff to ensure that services, events, and creative media projects are executed with excellence and consistency.


Essential Duties:

Weekend Service & Live Production Support

  • Assist Production and Creative leadership in executing weekend services and events.
  • Coordinate details between ministries, campuses, and production teams.
  • Maintain service planning schedules, checklists, and timelines.
  • Support or lead volunteer producers and production volunteers during services.
  • Assist with stage and set design elements for live or recorded environments.


Video Coordination

  • Schedule video shoots including dates, locations, participants, and logistics.
  • Scout and secure locations, props, costumes, and necessary supplies.
  • Assist during filming (cast coordination, teleprompter operation, script support, etc.).
  • Maintain project documentation including scripts, notes, and status updates.


Media Coordination

  • Prepare assets for posting or deliver to Communications team for scheduling.
  • Assist in clipping message or story content into short-form video formats.
  • Ensure brand consistency across visual and written content.
  • Podcast support and coordination.


Creative & Ministry Communication

  • Meet with ministries and campuses to gather creative or production needs.
  • Maintain ongoing communication for active projects and provide regular status updates.
  • Schedule creative planning meetings, reviews, and recording sessions.
  • Track project progress using internal tools and systems.


Volunteer Engagement

  • Recruit, schedule, and support volunteers serving in video, social, or production roles.
  • Train and equip team members for their responsibilities.
  • Ensure timely follow-up for anyone expressing interest in serving.


Administrative & Operational Support

  • Maintain systems used for scheduling, documentation, and coordination.
  • Track invoices, purchases, and budget-related needs for production and media.
  • Respond to internal messages and external communication within 24 hours.

 

Qualifications:

  • 1–3 years of related experience in production, video, media, or event coordination.
  • Strong organizational and communication skills.
  • Ability to manage multiple projects at once and adapt quickly to shifting needs.
  • Experience with or willingness to learn video equipment, editing software, and digital tools.