*Please note: We welcome applications for this position; however, we do not plan to fill the role until early August.   

 

PURPOSE OF THE JOB:

The primary responsibility of the Accounts Payable Specialist is to assist with accounts payable activities and assure cash disbursements have proper support, approval, and coding. This position utilizes several web-based platforms and software applications to accomplish tasks efficiently. This is a non-exempt full-time position in the accounting department and reports to the Controller.

 

ESSENTIAL DUTIES:

Daily Duties

· Opens and distributes incoming invoices

· Enters data into A/P system

· Processes payables and invoices in A/P system

· Scans invoice packets to support paperless A/P initiative

· Processes reimbursement requests

· Reviews and questions payables and invoices as needed

· Check email and voicemail and respond by the next day you work

 

Weekly Duties

· Assists with weekly payment and check processing including the generation of manual checks

· Manage accounts payable support documents files/e-files

· Assists with processing approved online payables

· Mails checks or distributes reimbursements internally, as needed

· Files manual check stubs along with support into secure filing cabinets

· Assists in management of expense reporting software

· Assists in resolving sync issues between Bill.com, Tallie and Intacct

 

Monthly Duties

· Questions payment terms, discounts or sales tax exemptions as needed

· Assists with processing monthly recurring payments

 

As Needed Duties

· Assists with onsite and offsite secure document storage

· Pulls support for transactions selected annually during audit

· Perform related duties as assigned by supervisor

· Prepares miscellaneous reports

· Assists with the collection and filing on 1099’s annually

· Assists with processing and recording Northview credit card payments as needed

 

Supervisory Responsibilities:

This position does not directly supervise an employee. However, this position does work with volunteers and must have an understanding that volunteers are key to the ministry of the church. The employee must have a heart to recruit, train, equip and support volunteers in fulfilling their roles.

This job description was an attempt to list all normal job activities. There may be additional duties and responsibilities required by the employee not listed on this description.

 

MINIMUM QUALIFICATIONS:

One to three years of related experience and/or training. Related experience includes accounts payable, bookkeeping, or general accounting experience. Must be willing embrace the use of technology to perform job functions.