PURPOSE OF THE JOB:

The Project Coordinator's primary responsibility is to support the Project Director in overseeing Northview projects from inception to completion, ensuring all aspects of the process are organized and executed according to plan. This includes following action plans, collaborating with various departments, and providing input throughout the project lifecycle. The role also involves coordinating timelines, tracking progress, and ensuring deadlines are met. This is a full-time, exempt salary position, reporting directly to the Project Director.  

 

ESSENTIAL DUTIES:

Project Coordination:

  • Assist in leading out the project management process of Northview Church and champion the creative planning process
  • Serve as primary coordinator for assigned projects either organization wide or designated departmental projects. 
  • Schedule and/or attend project meetings, record and assign action steps
  • Relate with people and focus meeting conversations toward action or resolution
  • Set up projects in project management software and monitor timelines
  • Communicate project updates with key stakeholder and help remind people of upcoming deadlines related to project tasks
  • Stay on top of multiple deadlines at a time
  • Help develop or refine communication tools, workflows and processes to ensure effiency
  • Assist with master calendar creation other departmental project calendars and updates
  • Identify, evaluate and establish and maintain relationships with vendors
  • Negotiate contracts, pricing and terms with vendors to secure the best prices on behalf of the organization as related to project purchases
  • Review project deliverables to ensure accuracy and assist in ordering and distribution of deliverables for ministries and departments
  • Document and maintain various procedures, and playbooks to project related  processes

 

Supervisory Responsibilities:

This position works with volunteers and must have an understanding that volunteers are key to the ministry of the church. The employee must have a heart to recruit, train, equip and support volunteers in fulfilling their roles.

 

MINIMUM QUALIFICATIONS:

Bachelor's degree or equivalent combination of education and experience. Related experience includes purchasing or project management work preferably in a church/non-profit environment. Experience in marketing, advertising or communications is a plus.