Position Overview:

Reporting directly to the Director for Finance and Administration the Payroll and Accounting Manager (PAM) will manage weekly and semi-monthly payrolls; the monthly and annual financial close; and play an integral role in reporting to internal and external stakeholders. To achieve these objectives, the PAM will work closely with members of each department, consultants, vendors, and significant external stakeholders including grant makers, grant recipients and board members.

Responsibilities:

Payroll and HR

• Process semi-monthly & weekly payroll

• Manage the timesheet processes

• Ensure the integrity and accuracy of payroll data by conducting reconciliations and detailed audits to ensure accurate processing

• Ensure payroll transactions are processed accurately, timely and are recorded in keeping with accepted accounting standards and principles.

• Generate recurring and ad hoc Payroll reports

• Manage relationship with payroll provider

• Manage annual processes such as W2 distributions

• Liaise on the parental, family and medical leave process ensuring accurate calculation for payments to staff

• Ensure accurate and timely monthly, quarterly and year end close to maintain financial record systems in accordance with Generally Accepted Accounting Principles

• Prepare manual, recurring and adjusting journal entries

• Ensure payroll expenses are properly recorded and aligned with approved budgets

• Conduct monthly variance analysis of payroll and benefit related accounts

• Document standard operating procedures to support effective internal controls

Expense Analysis

• Perform budget to actual and forecast analysis for salary, payroll, HR and benefit expenses on a  monthly and quarterly basis

• Forecast salary, payroll, HR, and benefit expenses on a monthly and quarterly basis

• Analysis and reconciliation of HR benefits related expenses, including retirement withholdings, medical benefits, pre-tax administrator expense,

Grant Management

• Grant Expense Allocation for payroll and non-payroll transactions

• Ensure proper expense allocation for grants and other specific funding

Miscellaneous

• Assist with the development and implementation of internal financial policies and procedures with emphasis on internal controls

• Review accounting documents to ensure accuracy of information and compliance

• Contribute to and, as appropriate, manage special projects

Qualifications

• You have a Bachelor’s degree (a Business and/or Accounting degree a plus) and 3 to 4 years minimum full time work experience in a business office

• You are a collaborative team player and have a positive customer service attitude

• You have advanced proficiency in Microsoft Excel and are familiar and comfortable with financial systems

• You have keen attention to detail and are excellent with time and project management 

• You are deadline-driven and solutions-oriented

• You are strong in verbal and written communication 

• You operate in the highest standards of ethical conduct and confidentiality

Additional information

The compensation range for this position at $70,000.

The Scratch Foundation is an equal opportunity employer. Scratch welcomes people of all ages, races, ethnicities, religions, abilities, sexual orientations, and gender identities. We especially encourage historically marginalized identities to apply.