DistroKid is searching for a very proactive and extremely detail-oriented Executive Assistant with excellent interpersonal skills, and a very strong work ethic. This position reports directly to the COO and is responsible for all business (and some personal) related duties as delegated by the COO. This position will provide comprehensive assistance so that they may focus on primary responsibilities and maximize time and effectiveness.
Coordinate travel arrangements, prepare itineraries, plan logistics, and gather receipts to submit expense reports
Maintain confidentiality of highly sensitive information
Provide direct administrative support to the COO, including (but not limited to) scheduling and agenda management, documentation and meeting notes, booking travel and more
Support COO by acting as a central point of communication between him and team members as needed
Personal Assistant related task for COO, including occasional errands in and around the Portland area
Other administrative tasks as assigned
Managing inbox and email correspondence when requested
8+ years of proven experience as an executive assistant or other relevant administrative support experience.
Highly resourceful team-player, with the ability to also be extremely effective independently
Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Very strong interpersonal skills and the ability to build relationships with key stakeholders
Advanced proficiency with Google Suite, familiarity with Microsoft Office, Slack, and Zoom
Professional level written communications skills
Flexibility to travel as needed
Candidate must be located in Portland, Oregon or surrounding areas
DistroKid was founded in 2013 to provide musicians, managers, and record labels with online tools and services that are innovative, easy-to-use, and affordable. Nearly 2 million artists rely on DistroKid and include hobbyists, up-and-coming musicians, top YouTubers, and international superstars like 21 Savage, Ludacris, Arizona Zervas, Will Smith, Tom Waits, and more. DistroKid’s expanding array of services include music distribution, monetization, metadata customization, storage, and promotion. DistroKid’s small staff, coupled with a largely automated backend, has enabled DistroKid to process over 10million songs—while simultaneously providing fast, personal & friendly customer service to artists of every size. Also, it’s fun to work here 🙂 For more information, visit https://distrokid.com
DistroKid is an Equal Opportunity employer.