About the Organization
The Jacksonville Public Education Fund (JPEF) is an independent think-and-do tank that activates community support, connects partners, and advances effective ideas for the success of all students. We work tirelessly to close the opportunity gap for low-income students and students of color. We convene educators, school system leaders, and the community to pilot and scale evidence-based solutions that advance school quality in Duval County.
JPEF has a highly engaged and diverse board, significant fiscal resources, and talented staff to drive the work of the organization. The fast-paced and entrepreneurial organization has more than a decade-long track record of helping public schools significantly improve outcomes for kids through innovative, community-focused, and data-driven solutions.
The Program Associate is a proactive, detail-oriented professional that (1) assists with preparation and planning, onsite execution and follow-up from meetings, events and initiatives that advance JPEF’s programmatic goals and strategies; and (2) provides administrative support to the Vice President, Engagement and Initiatives and other program staff as needed. The Associate plays a critical role as a thought-partner and member of the JPEF team in its work to ensure programmatic efforts are delivered with high quality in pursuit of the organization’s goals and priorities.
JPEF hosts several gatherings and events (ranging from 20-1,000 people) throughout the year to support strategic investments such as EDTalks + Action, the EDDY Awards, a time-honored tradition to celebrate and elevate education excellence in Duval County, including the recognition of Duval County Teachers of the Year. The Associate will provide critical logistical support for Teacher of the Year events and programmatic convenings and meetings, including those related to READ JAX, 1,000 by 2025, and School Board elections.
Reporting to the Vice President, the Associate will work closely with other JPEF staff members to advance JPEF’s goals and strategies; ensure the alignment of our efforts; engage in collaborative learning planning and action; measure impact and make continuous improvements.
Event Planning and Logistics (45%)
- Drive project management process for event logistics, including preparation and planning, publicity, day-of logistics, managing RSVP lists, etc., such as for EDTalks + Action, the EDDY Awards, Teachers of the Year orientation, School Board candidate forums, and other JPEF convenings, etc.
- Provide support in securing in-kind contributions for JPEF programmatic events and activities.
- Coordinate and manage vendor relationships supporting JPEF programmatic events and activities.
- Troubleshoot, when needed, to support successful outcomes of programmatic events, whether virtual or in-person.
- Maintain programmatic event timelines and calendar for progress updates among the JPEF team.
- Foster and maintain strong relationships with external stakeholders, including donors, supporters and partners during event planning and execution.
- Develop promotional materials that support programmatic event registration and awareness in collaboration with the Director of Marketing and Communications.
- Compile data and impact stories to support timely and high-quality grant reporting.
Administrative Support (55%)
- Assist in preparing meeting materials to support JPEF convening and strategic initiatives strategies, including 1000 by 2025, READ JAX, and EDDYs Selection Committee meetings. This includes securing meeting space, taking minutes, preparing food and technology, and coordinating/ implementing partner material distribution (e.g., giveaways, inventory).
- Organize and help manage programmatic operations. This includes the program calendar (meetings and project timelines), effective utilization of organizational tools for data tracking, and program team-specific professional learning opportunities.
- Coordinate volunteer engagement in JPEF’s programmatic work, including recruiting, training and supervising volunteers. Develop internal processes and systems to help strengthen efficiency, monitor work plan goals and progress; and foster interconnectedness among the team.
- Actively participate in internal meetings, work sessions and retreats with a focus on collaborating cross-functionally, strategizing, and evaluating effectiveness.
- Support other program efforts as overall JPEF strategies or priorities dictate.
- Bachelor’s degree preferred.
- Minimum of three years of experience in event planning, program implementation or related experience required. Nonprofit experience a plus.
Skills, Knowledge and Abilities
- Relevant experience managing and building relationships with diverse stakeholders and groups.
- Exceptional research skills and attention to detail in the execution of tasks.
- Proven ability to work with limited supervision and successfully with a team.
- A high level of individual initiative and creativity.
- Familiarity with nonprofit best practices, tools and techniques for executing successful events.
- Outstanding persuasive writing skills and excellent oral communication skills.
- Ability to maintain and respect the sensitive, private, and confidential nature of information related to grants, donors, advisors, and the organization.
- Strong organizational skills with the ability to manage multiple projects simultaneously, prioritize deliverables and handle unanticipated demands and requests.
- Excellent interpersonal skills, a collaborative style, ability to engage colleagues at all levels
- Confidence to work internally and externally with various leaders, partners, staff and consultants to support the organization’s efforts.
- Experience and comfort working with Microsoft 365 (Outlook, Office applications, Teams), Adobe Acrobat Pro, online communications tools (Facebook, Twitter, etc.) and various web-based applications.
- Clear commitment to the importance of providing a high-quality public education for all students in Jacksonville, particularly historically underserved student populations.
- Ability to thrive in an entrepreneurial, start-up like environment.
- Ability to work effectively in a fast-paced, deadline- and goal-driven organization.
- Excitement and openness to continued learning and development.
- Knowledge of Jacksonville is preferred, but not required.
The Jacksonville Public Education Fund encourages individuals of all ethnic and racial backgrounds to apply for this position. We are committed to maximizing the diversity of our organization, as we want to engage all those who can contribute to this effort.