The Construction Invoicing Coordinator will play a critical role with the Construction team, focusing on invoice compliance and tracking throughout the entire construction process.  This individual will be responsible for ensuring compliance of all contractor and vendor submitted invoices prior to communicating with the Project Manager for acceptance and then receiving upon them in our purchasing system.  The Invoicing Coordinator will interface with Contractors and Vendors externally to coordinate the submission of all related documentation and then with the Project Manager and other support roles internally to confirm that all submittals are in line with DSD submission requirements.  This will include the collection and review of lien waivers for completeness and accuracy, comparison of invoices with existing Purchase Orders and Work Orders, review of 3rd party generated compliance reports for things like Certified Payroll compliance, and validation of completeness for other critical project submissions and submittals.

 

The ideal candidate will have a foundational understanding of construction and invoicing principles and be proficient in understanding the flow of construction schedules, project completeness, and being able to read between the lines of compliance information submitted and how that relates project completeness and the invoices currently submitted.  This role demands and individual who is highly organized and communicates well, both within the company and with Contractors and Vendors.  This person will be self-motivated and task oriented, capable of properly prioritizing high volumes of work and balancing it appropriately throughout the course of the month.  The Project Invoicing Coordinator will work for the VP of Construction acting as the gatekeeper for invoice processing for all Contractors and Vendors.

 

Responsibilities:

  • Invoice accuracy: Conduct comprehensive evaluations of all Contractor and Vendor invoices for completeness and accuracy
  • Key construction submittals and submissions: Audit the submission of all applicable milestone related requirements from Contractors
  • Financial compliance: Collect lien waivers from Contractors and Subcontractors and validate their submission for completeness comparing the submissions to Contractor/Vendor lists along with invoice totals
  • Incentive compliance: Coordinate with DSD’s 3rd party compliance vendor for contractor compliance with Certified Payroll reporting and other state incentive programs
  • Internal collaboration: Work alongside internal stakeholders for the confirmation of accuracy of submittals and invoices
  • External collaboration: Work with contractors to ensure that invoices are submitted in compliance with all of DSD’s requirements to ensure that invoices are approved and paid in a timely manner
  • Ad doc responsibilities: Be prepared to take on various duties within the department as they arise, showcasing flexibility and a willingness to contribute wherever necessary.

 

 

Qualifications/Requirements/Desired Characteristics:

  • Construction Knowledge: A solid understanding of general construction principles and the ability to interpret construction documents invoices – solar construction is preferred
  • Remote Work Proficiency: Capable of working independently and remotely with the initiative, in collaboration with colleagues across multiple time zones. A self starter who will seek out and follow up on all responsibilities and support.
  • Software Proficiency: Demonstrated ability to use project management software (e.g., Microsoft Project, Estimating Software, Salesforce, Procore, Site Tracker) and standard office applications (Microsoft Word, Excel, Outlook, PowerPoint) as well as purchasing and procurement software (Netsuite).
  • Communication Excellence: Exceptional communication skills are essential, facilitating clear and effective interaction both internally and externally.

 

Additional Eligibility Requirement DSD will only employ those who are legally authorized to work in the United States for this opening. 

 

Notice to Recruiters & Staffing Agencies Distributed Solar Development has an internal talent acquisition department and designated career site for individuals looking to join our team. Distributed Solar Development will not accept unsolicited resumes from any external recruiters, staffing firms, search agencies or any fee-based referrals. Any unsolicited resumes sent to directly to Distributed Solar Development, in any capacity will be considered property of Distributed Solar Development. This policy is applicable to all Distributed Solar Development locations and will be the responsibility of third parties and vendors to understand this policy. Distributed Solar Development will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

 

DSD Renewables (DSD) is a renewable energy solutions platform enabling a more sustainable future by deploying and operating renewable energy solutions, making solar, storage, and EV charging infrastructure more accessible to commercial, industrial, and municipal partners. With in-house expertise, a broad scope of capabilities, and the proprietary DSD Connect Platform, our team provides resources to industry partners and customers across the US, accelerating the deployment and scale of renewable energy to meet aggressive sustainability and net-zero goals. To learn more, visit DSDRenewables.com and connect with us on LinkedIn, Instagram, and Facebook.

 

Distributed Solar Development is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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