Distributed Solar Development, LLC (DSD) seeks a Project Coordinator to join its growing team. DSD develops C&I solar and solar plus storage projects with municipalities, F500 companies, and utilities. This role will work with the DSD Construction team.
Experience/Requirements:
· Project coordination/management, Logistics or Contract Administration experience in the construction fields
· Construction Administration Experience
· Uses sales/construction operating IT/software systems to track project status, record data and produce reports
· Uses cloud based file storage system for project documentation organization
· Understands standard construction processes and documentation
· Extremely strong organization skills
· Experience with contract administration
· An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
· Strong MS Office and Project skills
Requirements/Responsibilities:
· Assist project management in a number of functions including:
· Contract Administration
o Assist PM’s and Eng’s and coordinate subcontract (WO’s), CO’s, PO’s and bid document creation
o Onboard vendors as needed – mostly done through the precon team
o Ensure invoices are approved and submitted into system
o Work with PM, Engineers and AP to ensure timely subcontractor and vendor payment
· Logistics
o Coordinate all logistics and material handling from PO receipt to site
o Work with PM’s and site contacts to ensure proper material handling
o Work with site contacts and PM to return all material (damaged or excess) from site
o Get equipment warranties
· Project Coordination
o Assist with project mobilization, close out and deliverable documentation
§ Mob checklist – grainger, permits, contracts, etc.
§ Closeout Checklist – contract deliverables, QAQC, commissioning, etc
§ Internal Deliverables such as QAQC, Commissioning, EHS Audits, Budget and Schedule (milestones), Project Updates
o Permitting assistance and support
o Record meeting minutes for client project calls
o Collects submittals and other project paperwork for subcontractors
o Securing of Bonds
o Subcontractor – Contract request information (example post contract execution- Project entity information, address, ETC.)
o Securing all Flow down documentation
o RFI- Tracking (Engineering related/Construction related, Outstanding, Etc.)
o Procore and Salesforce data-Example confirming all information is correct and current (There have been issues in past with system sizes ETC.)
o Any Construction related document updates (Environmental/Funding/Etc. - (Example Phase 1 updates)
o Obtaining necessary construction documents ( Filling out forms- Site access forms or any other PPA document needed to submit to client/Site, arrange to get hard copy plans needed for permit submittals.)
o Assisting with inspection requests and tracking. (3rd party inspection, DSA inspections, special inspections)
o Track and follow up on permits
o Update tracking logs
o Track and assist in the receipt and closing of inspection reports
o When projects are issued to PMs ensure that all necessary information has be received from development
o Confirm that engineering has uploaded the most up to date project drawings and information to the appropriate folders in Procore
o Setting up Procore access for subcontractors/Engineers
Additional Eligibility Requirement DSD will only employ those who are legally authorized to work in the United States for this opening.
Notice to Recruiters & Staffing Agencies Distributed Solar Development has an internal talent acquisition department and designated career site for individuals looking to join our team. Distributed Solar Development will not accept unsolicited resumes from any external recruiters, staffing firms, search agencies or any fee-based referrals. Any unsolicited resumes sent to directly to Distributed Solar Development, in any capacity will be considered property of Distributed Solar Development. This policy is applicable to all Distributed Solar Development locations and will be the responsibility of third parties and vendors to understand this policy. Distributed Solar Development will not pay a fee for any placement resulting from the receipt of an unsolicited resume.
About Us Distributed Solar Development is part of the evolution to cleaner, secure, more customer-focused energy. From analysis, through design and finance, to commercial operation, DSD provides customized turnkey PV energy and energy storage solutions to businesses, enterprises, institutions, and municipalities throughout North America. Headquartered in Schenectady, NY with a team spanning across the United States, we leverage our unmatched market expertise to deliver exceptional customer outcomes. Distributed Solar Development is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.