Distributed Solar Development, LLC (DSD) seeks an Operations Administrator to join its growing team. DSD develops “C&I” solar and solar plus storage projects with municipalities, F500 companies, and utilities. This role will work with the DSD Construction team.
Experience/Requirements:
- Minimum 5 years project coordination/management, Logistics or Contract Administration in construction fields
- Minimum 5 years Construction Administration Experience
- Uses sales/construction operating IT/software systems to track project status, record data and produce reports
- Uses cloud based file storage system for project documentation organization
- Understands standard construction processes and documentation
- Extremely strong organization skills
- Experience with contract administration
- An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
- Strong MS Office and Project skills
Requirements/Responsibilities:
Assist project management in a number of functions including:
Contract Administration
o Assist Construction PM’s and Engineers and coordinate subcontract and bid document creation
o Organize and oversee subcontractor, third party engineering firm and vendor contract database via (salesforce)
o Ensure all contract deliverables (i.e. COI, qualification forms, signed contract, etc.) obtained and appropriate for onboarding
o Tracking subcontractors and vendors in system
o Obtain current vendor contracts and certificates of insurance as needed
o Ensure invoices are approved and submitted into system
o Work with Construction Project Managers, Engineers and Accounts Payable to ensure timely subcontractor and vendor payment
Logistics
o Coordinate all logistics and material handling from PO receipt to site
o Work with PM’s and site contacts to ensure proper material handling
o Work with site contacts and PM to return all material (damaged or excess) from site
o Work with vendors and PM’s on shipping and storage of material
o Initiate and obtain equipment deliverables needed for project closeouts including: Purchase orders, data sheets, install manuals, serial numbers, warranty, and warranty transfers.
o Complete and maintain project module inventory used for closeouts and reconciliations of any damaged, moved or leftover modules.
Project Coordination
o Setup and maintain projects and vendors into Procore for Construction Management
o Assist with project mobilization, close out and deliverable documentation
§ Mob checklist – permits, contracts, etc.
§ Closeout Checklist – contract deliverables, QAQC, commissioning, equipment, etc
§ Internal Deliverables such as QAQC, Commissioning, EHS Audits, Budget and Schedule (milestones), Project Updates
o Track and organize project quality assurance and control program
o Perform project deliverable audits
o Bond assistance and support
o Insurance assistance and support
o Permitting assistance and support
o Record meeting minutes for client project calls
o Collects submittals and other project paperwork from subcontractors
Additional Eligibility Requirement DSD will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen.
Notice to Recruiters & Staffing Agencies Distributed Solar Development has an internal talent acquisition department and designated career site for individuals looking to join our team. Distributed Solar Development will not accept unsolicited resumes from any external recruiters, staffing firms, search agencies or any fee-based referrals. Any unsolicited resumes sent to directly to Distributed Solar Development, in any capacity will be considered property of Distributed Solar Development. This policy is applicable to all Distributed Solar Development locations and will be the responsibility of third parties and vendors to understand this policy. Distributed Solar Development will not pay a fee for any placement resulting from the receipt of an unsolicited resume.
About Us Distributed Solar Development (DSD) is transforming the way organizations harness clean energy. With unparalleled capabilities including development, structured financing, project acquisition and long-term asset ownership, DSD creates significant value for our commercial, industrial and municipal customers and partners. Backed by world-leading financial partners like BlackRock Real Assets and rooted in our founding at GE with a 120+ year legacy of innovation, our team brings a distinct combination of ingenuity, rigor, and accountability to every project we manage, acquire, own and maintain. To learn more, visit dsdrenewables.com. Connect with us on LinkedIn and Twitter. Distributed Solar Development is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.