The purpose of the Administrative Assistant role is to perform a wide range of administrative and office support activities for the Helping Mamas team to facilitate the efficient operation of the organization.

 

Essential Functions & Primary Duties

• Answer, screen and transfer inbound phone calls
• Receive and direct visitors
• General clerical duties and admin support as needed
• Manage information requests and referrals
• Manage incoming and outgoing mail and packages
• Order office supplies and program needs supplies
• Serve as point of contact on scheduling maintenance as needed
• Data entry of inventory, and surveys 

Qualifications Required 

• Proficient in Microsoft Office, Word, Excel
• Bilingual (Spanish) required
• Strong customer service skills
• Strong organizational skills
• Strong oral and written communications
• Ability to multi-task, work independently and as a team
• Two years of administrative support experience