Van Leeuwen Ice Cream is hiring a full-time Payroll + Benefits Coordinator based out of our Williamsburg, Brooklyn Corporate Office. This is a great opportunity for a highly experienced individual to work closely with the growing team of Van Leeuwen Ice Cream as the company embarks on its next stage of growth. The ideal candidate is someone who is highly organized, has a high attention to detail, and can thrive in a fast-paced environment (and loves ice cream!).

As the Payroll + Benefits Coordinator, you are responsible for overseeing and processing Van Leeuwen’s weekly payroll cycle and benefits administration. This person will work with department leaders to secure all time cards and payroll information in a timely manner. The Payroll + Benefits Coordinator will also assist with benefits enrollment and processing for employees across the company.

JOB RESPONSIBILITIES

PAYROLL

• Manage all payroll processing including the entering, maintaining, and/or process information in the payroll system for Weekly, Multi-State pay cycles
• Accurately submit all hours worked for team members into payroll system for timely processing
• Responsible for ensuring that employees are paid correctly and timely in accordance with applicable laws and requirements (Fair Work Week, etc.)
• Collaborate with team members, leadership, and/or employees to achieve timely payroll resolutions
• Create ad-hoc reports and conduct required system audits using TriNet and TeamWork system information
• Monitor payroll production errors and proactively identify process improvement methods
• Issue, or reissue, physical or replacement checks, or direct deposits due to payroll errors
• Support in the maintenance and upkeep of cost centers, job family structures, and related data as it pertains to payroll and benefits

BENEFITS 

• Coordinate information to team member for all benefits offered by the company
• Investigate and resolve issues to ensure proper administration of employee benefits and leave programs
• Audit systems to ensure benefit enrollments and payroll deductions are accurate and process any corrections promptly
• Maintain accurate and up-to-date human resource files, records (leaves and related information), and documentation
• Encourage and strengthen enrollment across all employees

JOB REQUIREMENTS

• Bachelor’s degree in Accounting or Business Administration, or an equivalent combination of education/experience required
• 2-3 years Payroll experience within a complex, high volume, multi-state payroll system required
• 1-2 years of Benefits Administration experience
• Experience with TriNet payroll & TeamWork timekeeping system a plus but not required
• Knowledge of HR processes including new hire, rate changes and benefit items related to a payroll function
• Knowledge of finance related payroll processes including data entry, pay calculations, tax and benefits, multi-state taxation rules, wage and hour laws, etc
• Proven ability to maintain accuracy and timeliness of all payroll related functions
• Experience communicating verbally and through writing – to leaders, employees, managers
• Demonstrated strong organizational and analytical skills
• Advanced Excel skills required