Office Coordinator

 

About Choice Digital

 

Choice Digital is redefining modern disbursements. Our platform combines compliance, security, and simplicity to ensure every payment is delivered securely, instantly, and without friction. From eliminating fraud risk with real-time intelligence to guaranteeing payment delivery, we empower businesses to streamline financial operations while building trust with their customers.

 

Why Join Choice Digital

 

Choice Digital is growing fast, profitable, and scaling into new industries where modern disbursements are no longer optional – they’re essential.

 

Here’s why people love building their careers here:

 

  • Proven growth: You’ll join a profitable company serving 300+ clients and rapidly expanding into new markets. 

  • Real impact: Your work will directly transform how money moves, solving inefficiencies that frustrate both businesses and customers. 

  • Culture of confidence: Enjoy a collaborative, casual environment where we balance autonomy with accountability.

  • Future-focused: Help shape a rapidly evolving category – we’re not just part of the change, we’re leading it. 

 

Our Operating Principles

 

Our Operating Principles guide how we work and who we strive to be.

 

  • Raise the Bar. We pursue exceptional outcomes through clarity, focus, and discipline. We hold a high bar to do work that we’re genuinely proud of. High standards matter, but so does how it feels to meet them.

  • Lead with Integrity. We lead with integrity. Right beats easy, even when it’s hard, inconvenient, or invisible. When something feels off, we speak up. Mistakes are owned. Shortcuts are avoided. Long-term trust comes first.

  • Own the Outcome. We take ownership from start to finish. If it’s ours, we own it. We don’t wait to be told. We figure it out, follow through, and make it happen. Fast, focused, and accountable.

  • Be Kind. Be Clear. Be Human. We succeed by supporting each other, not stepping over each other. We have each other’s back and celebrate the climb. Together. We communicate clearly and confidently with each other, our clients and our customers. We give feedback with care, lift each other up, and assume good intent. Kindness is honesty with empathy, accountability with respect, and clarity that builds trust.

 

Position Overview

 

The Office Coordinator will serve as the primary owner and manager of our physical workspace, focusing on the daily operations of our common office spaces and kitchen areas, ensuring a seamless day-to-day experience for all employees and visitors. This role is crucial for maintaining an efficient, safe, and positive office environment that supports our team’s daily productivity. The Office Coordinator owns all tasks related to ensuring that our staff have the tools and resources they need to be most efficient.

 

Key Responsibilities

 

Kitchen and Common Area Management

  • Maintain the organization, cleanliness, and efficient stocking of the kitchen, break, and common areas

  • Proactively track and maintain stock of all consumable goods, including food, coffee, snacks, and drinks

  • Manage the maintenance and cleaning of kitchen equipment and appliances (coffee machines, dishwashers, refrigerators, stock room, etc.)

  • Coordinate and set up catering for meetings, lunches, and special employee events as needed, ensuring that delivery logistics are seamless for staff

 

Daily Office Operations

  • Staff and maintain the office reception area

  • Retrieve and oversee mail and package deliveries to the office

  • Greet all visitors and callers, and forward incoming calls to the appropriate recipient

  • Ensure the necessary office supplies, non consumable goods, and cleaning supplies are stocked and organized

  • Maintain tidiness and organization of conference rooms and common areas

  • Act as the first point of contact for office resources and procedures needed and utilized by the staff

 

Building Liaison and Facilities Management

  • Serve as the main point of contact for all building management, office lease, and facility-related issues

  • In coordination with building management and landlords, oversee facilities upkeep and maintenance (HVAC, electrical, plumbing, kitchen appliances, security access, etc.)

  • Procure and maintain vendor relationships necessary for maintaining office equipment and kitchen appliances

  • Assist with maintaining and applying office safety standards, emergency preparedness and plans, and upholding local safety regulations

 

Qualifications and Experience

 

Required:

 

  • High school diploma or equivalent (GED)

  • Excellent verbal and written communication skills

  • Strong organizational and time management skills

  • Working knowledge of and experience with Google Workspace (Mail, Docs, Sheets, etc.) and Microsoft Office (Word, Excel, etc.) suites

  • Ability to multitask and prioritize several projects

  • Ability to sit for extended periods while working at a desk

  • Ability to lift and move office equipment with and without assistance (up to 25 pounds)

 

Preferred:

 

  • Associate’s degree or higher

  • Prior experience as an office receptionist, office manager, or office administrator/administrative assistant

  • Experience answering and managing a main phone line

 

What we Offer

 

  • Competitive annual compensation range of $50,000 to $70,000

  • Flexible scheduling options

  • Annual bonus linked to company success and your personal performance

  • Equity offerings through stock options

  • 401(k) retirement savings match (up to 4%)

  • Unlimited PTO policy

  • 13 company paid holidays

  • Medical, Dental, Vision, and Life Insurance

 

In compliance with Colorado state law, pay for this position is anticipated to be between $50,000 and $70,000. Actual offers will be based on the applicant’s skills, experience, and education.

 

While the anticipated deadline is anticipated to be February 4th, 2026, you are encouraged to submit your application as we may still consider qualified candidates beyond this date.

 

Choice Digital is an equal opportunity employer.