Job Title:        Monitoring & Reporting Coordinator

Status:            Full-Time

Division:         Programs

Location:        Alexandria, VA


Islamic Relief USA (IRUSA) is seeking a Monitoring & Reporting Coordinator to work in the Programs Department at IRUSA headquarters in Alexandria, Virginia. The Monitoring & Reporting Coordinator will contribute in implementing the monitoring, evaluation and learning activities within IRUSA’s overall programs. This candidate will assist the programs team in the review, collection, and analysis of data from routine program monitoring, proposals, reports, as well as evaluate reports on the overall IRUSA’s Program Portfolio Performance. The candidate must show the commitment to IRUSA’s faith inspired values and principles as well as a commitment to the vision and mission of the organization. The position reports to the Manager, Programs Quality, Standards and Learning.


Essential Duties and Responsibilities:

Results Measurement & Learning Generation:

  • Contribute to ensure projects/grants comply with IRUSA’s Programs policies and procedures, including with our MEAL Framework. Contribute to appropriate, high quality orientation and training of Programs staff, field staff and partners on project Monitoring, Evaluation, Accountability and Learning (MEAL) system and tools, as required.
  • Undertake periodic project monitoring visits to the field to observe project processes and outcomes with appropriate documentation of the findings including the key achievements, challenges and recommendations.
  • Share Monitoring and Evaluations (M&E) field visits information within the program department and with other departments within the organization.
  • Contribute to implementation of the MEAL plans set for IRUSA-funded projects in coordination with the relevant team members.
  • Participate in the implementation of selected project baselines, mid-term reviews and project close out reviews and support the field team (in the US and internationally) in reporting on key project achievements, results, lessons and recommendations.
  • Assist in collecting, analyzing and sharing regular formal/informal feedback from beneficiaries and project stakeholders and facilitate its use.
  • Support periodic assessments in coordination with the program team and share findings, lessons learned and recommendations, and follow-ups on recommendations.
  • Contribute to the implementation of project accountability and learning initiatives with IRW’s program quality (PQ) and regional teams.
  • Support the use of information and communication technologies (ICT) for project MEAL, as required.
  • Assist in timely trend analysis of monitoring data to support project reporting and decision-making.
  • Contribute to institutional learning processes, track programs’ best practices and disseminate them to internal stakeholders.
  • Participate in periodic review meetings with IR partners and peers in the US and internationally.
  • Produce documentation (synthesis, news articles, blogs, presentations/webinars) on projects’ success, failures, lessons and innovative solutions.
  • Support the development of a results framework for assigned projects, including identification of appropriate indicators, measurement methods and critical assumptions.


Information Systems, Knowledge Platforms & Dissemination:

  • Support the implementation of data quality controls to ensure the integrity of project data.
  • Contribute to the design/maintenance of IRUSA’s Grants Management System (GMS) and ensure that it includes all features needed to capture, analyze and report on programs’ results.
  • Coordinate the automation and inputting of qualitative and quantitative data collected in the field and accompany IRUSA grantees and partners’ staff doing to the field visit.
  • Support the implementation of reporting systems including but not limited to reports to the Board of Directors, reports to IRUSA executives, reports from program managers to the Director of Programs, and external reports.
  • Periodically collect feedback on effectiveness of reporting systems and recommend improvements. • Produce monthly and quarterly portfolio performance analysis in coordination with the Programs Division for the Executives and BOD.
  • Support the collection of data and tracking of performance indicators for Programs teams and update reporting systems.
  • Perform other duties as assigned.


Qualifications and Competencies:

  • Bachelor’s degree in data mining, economics, statistics, or related field. Master’s degree preferred.
  • At least 2 years of work experience in the field of monitoring and evaluation, including design and implementation of project and program monitoring and evaluation plans.
  • Excellent knowledge of monitoring, evaluation and learning methodologies.
  • Knowledge and experience with proposal writing and donor reporting requirements.
  • Demonstrated ability to produce high quality M&E reports and other program documents.
  • Excellent social, interpersonal and intercultural skills and demonstrated ability to interact with culturally diverse staff and program participants.
  • Ability to manage a variety of activities in a fast moving environment and meet deadlines with attention to detail and quality.
  • Demonstrated ability to work effectively in developing countries.
  • Fluent in English and preferably in one other foreign language.
  • Ability to travel internationally and domestically (up to 10% travel).
  • Must be eligible to work in the United States.

 

At Islamic Relief USA we are committed to safeguarding and protecting all individuals we come into contact with through our work. IRUSA representatives must adhere to its organizational values: Sincerity, Excellence, Compassion, Social Justice, and Custodianship. In accordance with these values, IRUSA operates and enforces policies on Safeguarding, Code of Ethics, and Anti-Harassment and Discrimination.

This position has been filled.