Job Title: National Events Planner

Status: Full-time

Division:         Fund Development

Location: Buena Park, CA

Essential Duties and Responsibilities: 

• Design, negotiate and manage national conferences and sponsorship.
• Manage national database on venues, events space and talents as define by the National Events and Project Manager.
  
• Plans, coordinates and makes logistical arrangements for business-related events, meetings and any associated activity functions.
• Inspects and critically evaluates meeting space, lodging and related venues and services for national tours and campaigns. 
• Selects key suppliers, prepares budgets, obtains and assists manager in executing contracts in compliance with organization guidelines and process payments.
• Serves as an advisor in analyzing and recommending the most productive, cost-effective venues with consistently high standard of quality and service formats for meetings and events.
• Develops and maintains strong business relationships with resource and service providers, including: hotels, transportation companies, caterers, entertainment companies, audio/visual companies, etc.
• Evaluates and selects outside contractors and vendors who can provide quality products and services at the lowest possible prices, ensuring availability when needed.
• Evaluates vendor quotations that utilize appropriate negotiation and purchasing techniques to ensure quality, price, delivery and service.
• Executes administrative tasks of the National Events and Project Management Department including but not limited to Payment Requests, Event projection Forms, etc.
• Works with Legal to execute legally approved contracts with vendors, sponsors, and venues.
• Work with Marketing Department, campaign department, legal, local Fund Division teams and serve as point of contact/liaison for all National Event Tours and Conventions.
• Generates reports to monitor and evaluate success of events and programs.  
• Performs other related duties as assigned.

Qualifications and Competencies:

• Bachelor’s degree in related field or equivalent combination of education and work. 
  
• Excellent interpersonal communications skills, both verbal and written.
• Strong attention to detail, time management, networking and multi-tasking skills.
• Experience in creating and managing multiple event budgets.
• Ability to manage multiple projects simultaneously and achieve objectives.
• Project management experience preferred.
• Strong people skills with the ability to motivate others and functions as a team player.
• Able to coordinate with and delegate to others.
• Proficient in MS Office Suite, Web research, Outlook.
• Strong sense of ownership over projects and tasks, and be able to identify new p-opportunities.
• Bilingual candidates preferred.
• Must be eligible to work in the United States.