The Synergos Institute – Executive Assistant to the Chief Executive Officer

In-person in Manhattan 2-3 days flexible, or ongoing remote location possible within 1 hour traveling distance of Manhattan.

Synergos is a global non-profit organization solving deeply entrenched societal problems of poverty, social injustice, and climate change around the world. We seek a sharp, detail-oriented, proactive Executive Assistant to support our new CEO and serve as the primary point of contact for all matters pertaining to the CEO and Executive Office, including board relations. You will also support the Chair in a minor capacity. You will perform a wide range of diverse, executive level administrative tasks, including but not limited to, meeting and agenda preparation, calendar and email management, initiatives coordination, expense reports, travel scheduling, and special strategic and operational projects requiring research skills and creativity. Also, you will ensure follow-up actions take place at all key strategic, board, board committee and management meetings and serve as a trusted partner and liaison to the Board of Directors and senior leadership.  

This is an opportunity to bring your skills and demonstrated interest in philanthropy, social justice, community/international development, social entrepreneurship and/or sustainable business to a sophisticated, international non-profit offering future growth opportunity. You’ll work with diverse, dedicated, compassionate staff and innovative networks of trust-builders and game-changers. For more information on Synergos please visit www.synergos.org

KEY RESPONSIBILITIES:

•         Manage the day-to-day operations and activities of the Executive Office and board relations such as calendar management, budgeting, expense reporting, meeting logistics, travel and more

•         Lead project management for the CEO and Chair, fielding internal and external requests, and providing recommendations that reflect business priorities

•         Prepare and draft professional and confidential correspondence, communications and presentations

•         Organize and manage agendas, compile meeting background materials and track and follow-up pending tasks, take minutes and maintain records for Management team meetings

•         Develop, plan, execute projects such as staff retreats and other initiatives

•         Handle CRM database for CEO and Chair and archive relevant materials for meetings and key network relationship meetings, including donors and funders.

REQUIREMENTS:

•         5+ years of experience in a similar role providing support to executive management, working with boards/committees on board governance and operations, across departments and with teams

•         Highly motivated self-starter with strong business acumen and attention to detail who can initiate, stay a step ahead, and is engaging, resilient, and resourceful

•         Strong communication skills, including both oral and written communication with ability to analyze and synthesize important and sensitive materials and record information accurately and appropriately

•         Excellent computer skills and comfort working with key technologies, such as Adobe, Microsoft Outlook, Excel, Word, PowerPoint, DocuSign, MS Dynamics, Zoom, and search engines

•         Ensure seamless execution of meetings with participants in multiple locations

•         Ability to establish and maintain strong liaison-level relationships with senior leaders, board members and with colleagues in every department

•         Outstanding time management with the ability to prioritize, multi-task and meet deadlines while considering different time zones

•         Maintain the highest standards of professionalism, discretion, integrity, ethical judgment and values consistent with those of Synergos.

EDUCATION: Bachelor’s degree or equivalent.

TRAVEL: Occasional domestic and international travel possible but not guaranteed.

COMPENSATION:  $65K-$75K plus benefits depending on experience and geographic location.

Synergos offers outstanding benefits that include health, dental, vision and life insurances, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, parental/adoption leave, commuter benefits, community service day, and much more.

Synergos is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. We encourage individuals of all backgrounds to apply.  We do not discriminate against any applicant or employee on the basis of race, color, sex (including gender identity, nonconformity, presentation or expression), sexual orientation, religion, national origin, age, mental or physical disability, veteran status, or any other characteristic made unlawful to consider by applicable federal, state, or local laws. Synergos is also committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act and applicable state and local laws.

We’re driven by purpose.  We’re a values-driven organization focused on improving lives around the world. Join us!

To apply, in addition to a resume, please submit a cover letter answering the following questions: 

·         What drew you to apply for this position?

·         Why do you think you are the best fit?

·         What excites you about working for an international non-profit?