Beep Inc. is looking for motivated team players who want to be part of the autonomous mobility revolution. Beep is a market leader in delivering the next generation of mobility services and technology utilizing driverless, electric, multi-passenger shuttles. By specializing in planning, deploying and managing advanced autonomous shuttles for private and public communities, Beep safely connects people, places and services in first-mile, last-mile mobility networks. Through Beep’s data and learnings from its public road deployments, the company produces vehicle-agnostic, edge solutions meant to enhance safety, enable better access, advance artificial intelligence and extend driverless operating capabilities of autonomous platforms. Beep delivers each day on our primary goals of enabling mobility-for-all, positively impacting the environment and providing the safest rider experience through our unique software and services.



Job Summary:

Beep is looking to add an enthusiastic, organized, and highly experienced Executive Assistant to their Lake Nona Headquarters. The Executive Assistant will manage every aspect of multiple Senior and Executive Team Member’s schedules without immediate oversight, and with a high attention to detail. This may include securing travel reservations, scheduling, and reorganizing meetings to accommodate shifting priorities, event or visitor planning, and expense management. The Executive Assistant may be required to travel for, and will need to be highly responsive to requests, including potential nights and weekends. Successful candidates will be able to work at a faster than average pace, with accuracy, and be able to manage their time and prioritize appropriately. Confidentiality will be critical in this role.

This is an in-person role, located at Beep HQ in Lake Nona (Orlando), FL.

Responsibilities:

·       Answers and transfers phone calls, screening when necessary.

·       Enthusiastically welcomes and directs visitors and clients.

·       Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

·       Responds to and resolves administrative inquiries and questions.

·       Coordinates and schedules travel, meetings, events, and appointments for Senior and Executive Team.

·       Prepares agendas and schedules for meetings.

·       Maintains office supplies and coordinates maintenance of office equipment.

·       Maintains a system for recording and submitting expenses.

Performs other duties as assigned


 Required Skills/Abilities:

·       Excellent verbal and written communication skills.

·       Excellent interpersonal and customer service skills.

·       Excellent organizational skills and attention to detail.

·       Excellent time management skills with a proven ability to meet deadlines.

·       Strong analytical and problem-solving skills.

·       Ability to function well in a high-paced and at times stressful environment.

·       Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

·       Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

·       Ability to work independently.


Education and Experience:

High school diploma required; Associate’s or Bachelor’s degree in Business Administration or related field preferred.

Three to five years of related experience preferred.


Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Some travel required; up to 25%.

Must be able to lift up to 25 pounds at times.


All Beep Team Members are eligible to participate in our 401(k) program and bonus plans. We also offer developmental programs, such as paid training and certifications (based on role).


Full-Time Team Members enjoy the following:

  • 50% of medical, dental, and vision premiums paid for by the Company
  • Short- and long-term disability premiums covered at 100%
  • Life insurance
  • Monthly cell phone allowance


Beep provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.