WHO WE ARE
Founded in 2018 in the heart of downtown St. Louis, Ponce Health Sciences University is answering a need for more healthcare professionals by preparing more students for jobs with a world-class, culturally-competent education. Whether you’re an aspiring doctor or psychologist, PHSU St. Louis is focused on helping our students reach their professional goals.
Ponce Health Sciences University’s history dates back to its founding in 1977 in Ponce, Puerto Rico. We’ve been expanding our prestigious health sciences offerings since, with a focus on graduate medical programs. With campuses now in Ponce, San Juan, and St. Louis, we’re expanding our global network while staying committed to preparing students for real-world healthcare careers and clinical situations.
The mission of Ponce Health Sciences University (PHSU) is to provide a world-class, culturally-competent, health sciences education to the population we serve, through innovative adaptive learning environments focused on the success of its students to become ethical practitioners and scientists.
The PHSU vision is to build on its reputation as a prestigious academic and research leader educating underrepresented diverse populations while focusing research efforts on solving global health disparities.
PHSU SCHOOL OF MEDICINE
PHSU St. Louis has begun its development of a new School of Medicine (opening Fall 2022) as part of an multi-million educational investment in north St. Louis that includes a new hospital. The new campus could support up to 1,200 students and create 120 new staff and faculty jobs in St. Louis.
With the expansion of our medical program in St. Louis, we will put action behind our vision of providing real education and research opportunities in a community dedicated to addressing and impacting health disparities on local and national levels. PHSU is thrilled to continue our mission to give more students from diverse socioeconomic backgrounds access to high-quality medical education and careers. PHSU St. Louis currently offers PsyD and MSMS programs.
ABOUT THE ROLE
The purpose of the Associate Director of Admissions is to audit candidate files, receive official documents for evaluation purposes, recruit and communicate with potential and new students from a variety of venues, evaluate and address potential applicants and their needs in order to select and provide proper candidates for enrollment. Support the Admissions and Marketing department in scheduling tours, interviews, recruitment, and participation in events in and out of St. Louis and advise in the admissions process. Assist the VP of Strategic Marketing and Communications and the Director of Enrollment Management in St. Louis branch campus by analyzing and preparing applicant files for committee review, conduct conferences for high school/university students, and also promote PHSU academic offerings in St. Louis. Assist in the development of coordinated orientation, advisement, and registration processes for new students at all PHSU campuses.
PRINCIPLE DUTIES AND RESPONSIBILITIES
- Verify and review MD applications through AMCAS and pre-qualify candidates to be interviewed and evaluated by the MD Admissions Committee.
- Data entry of documents and information received from candidates into the SIS for reporting purposes.
- Audit pre-requisites and on documentation for file completion through multiple software systems.
- Strategically communicate with candidates through the WebAdmit platform about admissions processes, acceptance protocols, PHSU policies, and other pertinent information.
- Participate in recruitment fairs, campus tours, open houses, webinars, conventions and all PHSU admissions activities including Orientation.
- Analyze and prepare monthly and quarterly enrollment and matriculation reports for Dean of Enrollment Management and Student Success.
- Attend AMCAS and AAMC sponsored events virtually and in person as needed
- Other duties as assigned.
To perform the job successfully, an individual must be dependable and have good inter-personal and communication/ organization skills and the ability to interact effectively with prospective students, faculty, and staff. Demonstrated ability to meet and/or exceed determined goals and objectives. Excellent written, verbal communication and customer service skills. Time management and the ability to meet deadlines and multi-task are required). Able to work after hours and weekends when necessary.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Listed below are the knowledge, skills, and/or abilities required for this position, as well as the Physical Demands and Work Environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum of a Bachelors degree. Master’s Degree is preferred.
Four (4) years of related experience in a high-traffic higher education/university office environment. Graduate health care admissions preferred.
Computer Skills: To perform this job successfully, an individual should have general knowledge of computers including Microsoft Office Applications such as Word, PowerPoint, Outlook, and Excel. Experience with virtual meeting platforms such as Zoom, and MSFT Teams. Knowledge in Jenzabar, WebAdmit, OnBase, JRM and Salesforce Systems (CRM) strongly recommended.
Certificates, Licenses, Registrations: Certifications in administrative proficiencies appreciated.
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