WHO WE ARE
Founded in 2018 in the heart of downtown St. Louis, Ponce Health Sciences University is answering a need for more healthcare professionals by preparing more students for jobs with a world-class, culturally-competent education. Whether you’re an aspiring doctor or psychologist, PHSU St. Louis is focused on helping our students reach their professional goals.
Ponce Health Sciences University’s history dates back to its founding in 1977 in Ponce, Puerto Rico. We’ve been expanding our prestigious health sciences offerings since, with a focus on graduate medical programs. With campuses now in Ponce, San Juan, and St. Louis, we’re expanding our global network while staying committed to preparing students for real-world healthcare careers and clinical situations.
The mission of Ponce Health Sciences University (PHSU) is to provide a world-class, culturally-competent, health sciences education to the population we serve, through innovative adaptive learning environments focused on the success of its students to become ethical practitioners and scientists.
The PHSU vision is to build on its reputation as a prestigious academic and research leader educating underrepresented diverse populations while focusing research efforts on solving global health disparities
PHSU SCHOOL OF MEDICINE
PHSU St. Louis has begun its development of a new School of Medicine (opening Fall 2022) as part of an multi-million educational investment in north St. Louis that includes a new hospital. The new campus could support up to 1,200 students and create 120 new staff and faculty jobs in St. Louis.
With the expansion of our medical program in St. Louis, we will put action behind our vision of providing real education and research opportunities in a community dedicated to addressing and impacting health disparities on local and national levels. PHSU is thrilled to continue our mission to give more students from diverse socioeconomic backgrounds access to high-quality medical education and careers.
PHSU St. Louis currently offers PsyD and MSMS programs.
ABOUT THE ROLE
This position provides administrative office support, event and calendar management and assists the Associate Dean of the School of Medicine (SOM) in daily organization and task keeping. This position requires excellent organizational skills, a strong understanding of computer-based applications, and clerical abilities to perform outreach, data entry, and document imaging.
- Act as primary point of contact for campus guests of the SOM by receiving visitors to the Associate Dean and related staff by greeting, welcoming, directing and announcing them appropriately.
- Answer, screen, and forward incoming phone calls for the SOM.
- Assist with administrative duties related to the daily operations of the SOM including calendar maintenance and activities/events.
- Provide document preparation, scanning, imaging, indexing and performs quality assurance of digital and physical documents for electronic storage; create documents or correspondence via traditional or electronic methods.
- Other duties or special assignments/projects as deemed necessary.
COMPETENCIES: To perform the job successfully, an individual must be dependable and have good inter-personal and communication/organization skills and the ability to interact effectively with students, faculty, and staff. Demonstrated ability to meet and/or exceed determined goals and objectives. Excellent written, verbal communication and customer service skills. Time management and the ability to meet deadlines and multi-task are required.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Listed below are the knowledge, skills, and/or abilities required for this position, as well as the Physical Demands and Work Environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum of an associate’s degree and 6 months experience. Associate degree or equivalent in earned college-level credit and possess a commitment to providing quality service to students seeking post-secondary education. Six (6) months of related administrative office experience in a high-traffic office environment. Preferred experience in higher education; university environment.
Computer Skills: To perform this job successfully, an individual should have general knowledge of computers including Microsoft Office Applications such as Word, PowerPoint, Outlook, and Excel.
Certificates, Licenses, Registrations: Certifications in administrative proficiencies appreciated.
Bilingual in Spanish is highly preferred.