About Us

ITEC Entertainment – A TAIT Company, is a global leader of themed entertainment design, technology, and project development solutions for the leisure, hospitality, and entertainment industries. Founded in 1985, ITEC ignites the dreams of people all over the world, spanning theme parks; real estate development and mixed use; resorts; entertainment centers; rides and shows; cultural attractions; and themed retail. In 2021, ITEC Entertainment was acquired by TAIT, a global group of creative engineers, fabricators, producers and technologists for live entertainment environments.


Summary

Associate Project Managers (APM) serve a critical role to support multiple project teams within Project Management. This job is documentation heavy with a focus on creating Bidding and Proposal Documents. APM’s will work closely with Project Managers and are expected to be heavily involved in the organization of project information and paperwork to support multiple projects at a given time. This position is intended to not only serve as a critical role to support the project team within Project Management, but also to be a training ground for future growth opportunities within Project Management/the organization.


Essential Job Functions

APMs are generally expected to spend approximately 85% of their time performing as an Associate Project Manager for active projects or bidding, 10% of their time contributing to organizational and departmental improvements, and 5% towards continuing education. Within that, to support and participate in Project delivery, APMs may travel approximately 30% of their time. 

  • Work closely with Project Managers and Senior Project Managers to ensure all facets of assigned  projects are actively managed
  • Ensure internal tracking systems are kept up to date on all assigned projects
  • Participate in internal and external communication of Project status and progress
  • Participate in management of final deliverables, ensuring ITEC quality throughout delivery
  • Risk monitoring and delay management 
  • Participate in translating Client needs into “ITEC language” 
  • Ensure that the Client’s vision is considered throughout the Bidding phase 
  • Participate in drafting Project Proposals and Quotes 
  • Participate in development of creative and technical solutions
  • Participate in costs estimates and determine contingencies
  • Participate in pricing and payment schedule discussions internally
  • Understand the Project’s commercial terms as outlined in the contract
  • Participate in ensuring ITEC's duties and responsibilities are properly executed
  • Participate in ensuring the client executes their duties correctly and, where necessary, ensure ITEC's  interests are protected  
  • Plan cashflow schedule according to proposals and contracts
  • Participate in maintaining payment schedule and invoicing
  • Participate in the development of “As Sold” budget at the outset of a project
  • Participate in maintaining ongoing financial forecasts
  • Monitor and control Project costs and Change Orders (Extras)
  • Raise early flags for potential risks as well as opportunities
  • Develop and maintain good relationships with Project Performance and Operations groups
  • Provide proactive, open, and transparent communication
  • Attend (and/or organize) regular check‐in meetings
  • Participate in identifying who should be “around the table” for strategic  conversations
  • Participate in resolving challenges, conflicts, or disputes within a Project or between competing Projects
  • Attend global and regional “All Hands” and similar organization meetings and  gatherings
  • Stay up to date on time clocking, expense report submittals, and other  administrative tasks
  • Identify opportunities for minor and major improvements in the Project Process
  • Participate in departmental and organizational initiatives and in “Lessons Learned” discussions
  • Actively seek opportunities to build new skills and hone or improve existing  skills
  • Focus on hard skills for tactical application and soft skills for interpersonal communication and effective  leadership
  • Participate in provided learning opportunities and propose new learning and experiences for self and team 


Key Competencies

  • Aptitude - efficiency, calm under pressure with an attention to detail
  • Versatility - flexible and adaptable, seeking continuous improvement
  • Collaboration - teamwork, communication, effective listening skills, and conflict resolution
  • Commitment- enthusiasm, commitment and follow through


Required Education and Experience

  • Bachelor’s Degree in Project Management, Engineering, Construction  Management, Technical Theatre, or Live Event related field 
  • 3+ years of experience in Entertainment Industry or Project Management


Travel

  • Up to 30% travel for the position


Physical Requirements

Employee will be required to sit or stand for extended periods of time. Will also be required to bend, twist, reach, push, pull, and operate office machinery. Must be able to lift up to thirty pounds.  The person in this position must be able to travel for extended periods of time.


Note: This job description is not intended to cover all activities, duties, or responsibilities. Other duties may be required by the employee at any time, without notice.


We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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