About Us

ITEC Entertainment Corporation is the global industry leader of award-winning, entertainment solutions that ignite the dreams of hundreds of millions of people all over the world.  ITEC’s culture of performance and innovation pushes the frontiers of themed entertainment design, production and technology to new heights.  Founded in 1986, ITEC has delivered over 300 of the most successful and comprehensive guest experiences spanning: theme parks, rides and shows; cultural attractions; resorts and mixed-use; themed dining; entertainment centers; and themed retail. ITEC is headquartered in Orlando, Florida with offices throughout the Americas, Europe and Asia.  For more information, visit us at www.ITEC.com.

Summary

The Executive Assistant will provide high-level support to key executives. This multifaceted role requires someone who understands the importance of confidentiality, effective communication, attention to detail, and is highly organized and punctual.  The position includes complex activities requiring considerable discretion and independent judgment. The Executive Assistant works with persons at all levels of the company, as well as external organizations, customers and handles highly confidential materials. The Executive Assistant enhances senior leadership’s effectiveness by providing information management support.

Essential Job Functions  

  • Provide high-level administrative support, assisting with the activities of senior-level leadership, including calendar, meetings, events, and presentations.
  • Prepare sensitive research, reports, and agendas prior to meetings, as well as provide timely & appropriate follow-up to the President & CEO on project updates and issues.
  • Receive and screen communications including mail, telephone and e-mail messages as needed.
  • Provide assistance to senior-level leadership using independent judgment to determine those that require priority attention.
  • Provide backup support for phones and other needs of the organization as directed by the Director of People (HR).
  • Other tasks and special projects as assigned.
  • Represent the administration office with professionalism and discretion handling confidential information with tact and diplomacy.
  • Arrange domestic and international travel for key executives or senior-level leadership as directed.
  • Create and prepare documents including, but not limited to, correspondence, reports, agendas, presentations, spreadsheets, and other various documents as directed.
  • Coordinate and attend specified meetings while taking minutes and notes, and follow-up on action items as directed.
  • Reconcile respective credit cards on a monthly basis.


Key Competencies

  • Must possess exceptional interpersonal & communication skills.
  • Ability to prioritize tasks, with a strong attention to detail and organizational skills.
  • Demonstrated ability to think critically.
  • Experience in dealing with matters of extreme confidentiality, consistently in a friendly and professional manner.
  • Ability to successfully handle multiple simultaneous deadlines, set priorities, and develop innovative recommendations and solutions to problems.
  • Adept in developing and maintaining strong relationships with management, staff, clients, vendors, partners, and other stakeholders.
  • Display excellent communication, presentation, persuasion and negotiations skills required in working with guests, vendors, and coworkers having the ability to communicate effectively and remain calm under pressure.
  • Ability to think and act strategically, provide sound judgement and provide a positive and energetic attitude.
  • Proficiency in communication, scheduling and office-related software such as Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Platform, Adobe Acrobat, social media web platforms, strong typing skills, and other general office knowledge.


Required Education & Experience

  • 5+ years’ experience in administrative support experience at the executive-level.
  • High school diploma or GED is required.


Preferred Qualifications

  • Experience in the themed entertainment industry is a plus.
  • Bachelor’s degree in Business Administration or similar is preferred.
  • Experience booking international travel including travel Visa’s.
  • Project management experience or the familiarity with project-based company operations.


Availability

  • Ability to work evening and weekend hours is required, as needed.


Travel

  • This position does not require travel.


Physical Requirements

Employee will be required to sit or stand for extended periods of time. Will also be required to bend, twist, reach, push, pull, and operate office machinery. Must be able to lift up to thirty pounds.  

 

Note: This job description is not intended to cover all activities, duties, or responsibilities.  Other duties may be required by the employee at any time, without notice.

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