Non Profit Accounting Clerk and Business Admin (Remote)
Reports To
Director of Finance and Grants Management
Who is Persevere?
Persevere is a 501(c)(3) committed to disrupting the destructive cycle of intergenerational poverty and incarceration by empowering our students to achieve social and economic mobility through technology education, life skills development, employment, and wraparound services. We proudly serve individuals in multiple facilities in multiple states across the nation in coordination with various partners and affiliates to achieve this mission.
Job Overview
The Accounting Clerk and Business Admin will support the finance team by completing the full cycle process for all incoming invoices with complex transaction codes, working closely with staff, vendors and grantors to ensure correct coding and compliance with multiple grants. This role will also support the organization by initiating and maintaining business registrations, insurance policies, service agreements, leases, utilities and similar matters. Successful candidates will communicate frequently with stakeholders while maintaining deadlines.
This is a 100% remote. Qualified candidates must be able to pass a reference and background check.
Job Responsibilities
Full cycle accounts payable - Managing incoming invoices from receipt to payment in a timely and accurate manner including entry into financial software
Manage the approval process in accordance with our internal fiscal policy to ensure all expenses are valid with appropriate backup documentation
Manage all vendor data including on-boarding new vendors, annual updates and associated documentation
Maintain all AP and related ledgers
Managing recurring invoices and ensuring all payments are issued in a timely manner
Managing the staff credit cards in accordance with company policy
Manage all credit card expenses using credit card software and financial software. Ensuring all coding and back up documentation is completed in a timely manner in accordance with procurement policies
Research transactions as necessary to provide accurate accounting codes and back up documentation
Provide accurate and timely 1099 documents to all necessary vendors
Resolve all AP related issues and questions, escalating when appropriate
Prepare for Board of Directors meetings by printing agendas, minutes, and other documents
Maintain organizational files and documents (digitally)
Serve as the first point of contact for the organization
Complete business registrations and file for nonprofit status
Manage business insurance policies
Execute service agreements for contractors, partners and vendors
Manage leases and utilities
Coordinate special events
Maintain business credentials
Complete corporate training on a timely basis
Assist with the creation of and follow critical Standard Operating Procedures and Workflows
Participate in cross training staff as requested
Other duties as assigned
Qualifications
Bachelor’s degree or equivalent job experience
2+ years Accounts Payable
2+ years working with grants in a non-profit setting.
Advanced experience in excel with ability to work with complex spreadsheets and formulas including vlookups, pivot tables, etc.
MS 365 and Google suite experience
Strong communication skills interacting with a diverse and inclusive group is a must.
Independent remote working area with limited distractions and ability to interface with staff on camera during working hours as necessary.
Benefits
Generous 4-week Paid Time Off and Paid holidays
Comprehensive company paid Health and Wellness benefits from day one
Flexibility to work remotely from home
401(k) matching
Company paid life insurance
Supplemental life insurance options
We highly value
Passion for and responsibility to the customer/partner
Must be self-starting, hardworking and inquisitive
Leadership through innovation in everything you do
Passion for what you do and being self-reflective to improve
Relentless commitment to win
Personal and corporate integrity