Grants Administrator (Remote in TN)
Reports to
Director of Growth and Business Development
Who is Persevere?
Persevere is a national non-profit with a mission to reduce racial inequalities throughout all aspects of our society. Persevere was founded to address the disproportionate minority contact and disproportionate minority confinement within the criminal justice system. As we have grown and expanded, we have focused on developing and executing strategies that continue to expand our mission of reducing racial disparities and inequalities, both as part of our work, and as well, our organization's practices regarding diversity, equity, and inclusion (DEI). Within communities, Persevere focuses direct service programs specifically within neighborhoods and zip codes that have high concentrations of BIPOC communities and/or the largest poverty and criminal justice involvement rates. This is core to Persevere's mission, and it is intended to empower the people of these communities to overcome barriers to thrive.
Job Overview
The Grants Administrator is responsible for the activities of the organization, both before and after the awards process. This individual collaborates with leadership on grant applications and provides administration for grants received, assuring that fund usage meets all company and legal requirements while maintaining accurate and timely records of programmatic activities. Work is generally independent and collaborative in nature. This position will ensure that the company’s grant usage and related processes, documents, procedures and implementation are executed professionally, efficiently, on schedule, and in a manner consistent with best practices. This position requires the ability to pass a reference check, background check and drug screen.
Grant Administration
Oversee standard terms and conditions for grant award letters and agreements
Coordinate and maintain grant cycle calendars and site visit schedules
Prepare grant related materials
Keep leadership and staff updated on upcoming grant/award reporting deadlines
Schedule and facilitate internal/external meetings for program alignment
Gather data required by funding sources and prepare required grant reports
Assist in monitoring measurable outcomes as required by funding sources
Support the company’s finance and communication functions and generate requested information, data and reports
Maintain grant files ensuring the accuracy and integrity of data
Fiscal Management
Prepare budgets and maintain financial records for grants
Develop and manage a system for tracking grant expenditures and receivables
Review and approve all grant related payment requests, bills, invoices, and statements
Review all monthly financial reports, make corrections to grant related income and revenue as needed, and communicate all changes to Finance and the Director of Operations
Funding Support
Coordinate with the Director of Growth and Development regarding funding efforts
Work in collaboration with the Grant Writer and Director of Growth and Development in writing grants
Seek additional funding sources to support, expand, and develop new programming in alignment with the vision of the leadership team
Actively participate in building and managing strategic partnerships with current and future donors, partners, sub grantees, and related stakeholders
General Duties
Actively promote and support the organization’s mission and vision
Perform additions responsibilities as assigned by leadership
Qualifications
Bachelor’s degree in a related field
Minimum of 3 years of grant management experience (programming and fiscal)
Federal Grant fiscal administration experience, including work on Single Audits
Experience with basic financial management skills, including developing and monitoring budgets and financial reporting
Sound knowledge of planning and strategizing financial and budgeting issues
Ability to work in a close, cross-functional team environment, along with the ability to work independently for periods
Top-notch communication and organizational skills, both verbal and written, with meticulous attention to detail
Excellent customer service skills with various audiences
Flexibility; must be willing and capable of adapting to changing priorities and deadlines
Evidence of dependability, trustworthiness, and professional work habits
Ability to take the initiative and complete project assignments independently or as a team
Must be able to multitask during peak periods and work with deadlines
Demonstrated ability using computers and database applications, including Microsoft Office; having a background in using a cloud-based customer relationship management platform database helpful
Experience working for a nonprofit or foundation helpful
Driving and occasional travel may be required.
We highly value
Passion for and responsibility to the customer/partner
Leadership through innovation in everything you do
Passion for what you do and being self-critical to improve
Relentless commitment to win
Personal and corporate integrity