Title: Development Associate

 

DESCRIPTION

 

The Saint John Institute (SJI) is a non-profit 501c(3) organization with a vision to send leaders for labor in the Lords harvest. Our mission is to inspire young adults in leadership for evangelization at Eagle Eye Ministries (EEM); we equip faith with leadership and leadership with faith at the Saint John Leadership Institute (SJLI); we engage great talent for the evangelization of culture through family and business at the Saint John Leadership Network (SJLN). Our core values: Vision. Daring. Grit.

 

The Development Associate supports the Development department and SJI Business office. This position’s primary focus includes recording, processing, and acknowledging gifts. Responds to donor inquiries. Maintains donor database. (Note: May assist in coordinating special events, but this is not the primary function of this position.) The Development Associate reports to the Business Manager. This is a part-time position located in Englewood, CO. Hours of operation are 8:30-5pm Monday-Friday.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • All deposit processes
  • Supports Director of Development with donation management and correspondence
  • Maintains EGS database and produce ad hoc and periodic reports
  • Assist the President, Chief of Staff and Business Manager with clerical tasks


90%: Development Associate

  • Process daily mail and donations: data entry, tax receipts, send thank you letters, upload and track notes, special requests, mass offerings
  • Enter donations data into the Deposit Report and EGS in alignment with the Director of Development to ensure correct designations
  • Complete deposit verifications and daily deposits into bank in coordination with Accounting Clerk
  • Troubleshoot payment issues in coordination with Director of Development and/or Donor Relations Manager
  • Prepare and mail of EOY tax letters
  • Prepare pre-event travel/folder envelope and process post event donation envelopes in collaboration with the National Event Coordinator
  • Enter in-kind gifts into EGS and mail in-kind gift receipts
  • Prepare and mail of EOY tax letters in coordination with Accounting Clerk
  • Write timely thank you correspondence to donors
  • Manage the info@email account 
  • Obtain signatures for letters of suitability

 

 

10% Other Duties and Responsibilities as Assigned, including but not limited to:

  • Support for the President, Chief of Staff, and Business Manager
  • Participate in team meetings, trainings, and events
  • Support event coordinators to ensure smooth set up, execution, and wrap up of events

 

QUALIFICATIONS

  • Acute attention to detail-oriented work
  • Strong time management skills
  • Strong verbal and written communication
  • Strong organizational and interpersonal skills
  • Familiarity with Excel, Word, PowerPoint, donor management, fundraising software
  • Experience using databases (QuickBooks preferred)
  • Enthusiasm, teamwork focused and strong customer service orientation
  • Ability to adapt, be flexible, and multi-task in a fast-changing environment
  • Ability to work independently with minimal supervision and collaborate with the team
  • Moral life according to the teachings of the Catholic Church
  • Teachable spirit. Willing to take on new tasks as assigned.

 

Education and Experience:
Bachelors degree and 2 years work experience in Development, business, or customer service.

 

Preferred

  • Experience with non-profit organizations
  • Experience with donation processing and contact management software

 

Licenses and Certifications:
None Required. None preferred.