Title: Colorado Events and Volunteer Coordinator

 

DESCRIPTION

The Saint John Institute is a non-profit 501c(3) organization with a vision to send leaders for labor in the Lord’s harvest. Our mission is to inspire young adults in leadership for evangelization at Eagle Eye Ministries; we equip faith with leadership and leadership with faith at the Saint John Leadership Institute; we engage great talent for the evangelization of culture through family and business at the National Leadership Network. Our core values: Vision. Daring. Grit.

 

Since 2018, our Colorado events have more than doubled. At our events (retreats, conferences, and workshops), we serve the community by engaging our participants to lead their families, business, and world in the name of Christ.  Our events integrate the experience of the Catholic spiritual experience, community, and rich intellectual formation in an effort to change lives by changing hearts.  At our events, Jesus Christ is proclaimed, and as we impact the lives of our participants, we contribute to improving our culture and the life of the family.  As we continue to expand our reach, exceptional service is essential. The Colorado Events and Volunteer Coordinator plays a vital role in 2020 to plan events, grow our volunteer base, and boost our social media presence to ensure the success of an ambitious calendar of events statewide.

 

The Colorado Events and Volunteer Coordinator collaborates with all levels in the organization to develop events and expand community relationships in the Young Adult and Catholic communities. This position leads local event planning and volunteer management at SJI. This full time position is located in Englewood, CO. Daily Mass on site.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Event planning and logistics, including travel arrangements

Lead event promotion through social media, print, and targeted emails

Ensure smooth operations from planning to execution of community and school events

Operate within set budgetary limits

Serve as lead point of contact for vendors and volunteers

Develop the volunteer program: procedures, volunteer assignments, activities

Build community relationships

 

 

60%: Colorado event coordination

Responsible for pre-post event activities: creating event timeline, booking venues, social media posts, registration, securing volunteers and staff, facilitate planning meetings, event logistics, preparing supplies, attendee correspondence, set-up, and clean-up

 

Create and monitor event budget and expenses

Solicit vendors and ensure delivery of services

Troubleshoot problems pre-post event

Responsible for preparing tables with a donations system, bookstore items, marketing materials

Initiate post-event correspondence, accounts payable requests, and thank you notes

Maintain inventory of event supplies for President’s travel, promotional and bookstore products

Plan the Ignite Speaker Series, annual Summit, graduation, volunteer recognition events

Coordinate visiting speakers’ travel schedules and logistics

Create advertising materials with the Communications team

 

30% Volunteer Engagement

Conduct volunteer recruitment, interviews, and onboarding

Oversee, and build relationships with volunteers

Create the process for volunteer intake, program procedures, and management

Maintain volunteer database including tracking hours and activities

Create volunteer appreciation and communication activities

Identify opportunities to promote SJI via partnerships in the Denver Catholic community

 

10%: Other Duties and Responsibilities

Actively participate in team meetings, events

Externally represent SJI as needed

 

 

QUALIFICATIONS

Experience in project management: excellent meeting facilitation skills, well-organized, meet deliverables, develop and adjust timelines, adapt to change  

Ability to clearly communicate to all levels of leadership, staff, and volunteers

Ability to quickly learn, be flexible, and multi-task in a fast changing environment

Ability to negotiate services with vendors and manage deliverables

Excel in customer-service and patience when serving others

Available to work flexible hours, evenings, and weekends

Must be able to lift 30 lbs., pull tables, push chairs etc.

Moral life according to the teachings of the Catholic Church

 

PREFERRED QUALIFICATIONS:

Education and Experience:
Bachelors degree and 1-2 years work experience in event planning. Certificate in a related area: event planning, hospitality, etc. Experience using event management software. Experience working in a non-profit environment.

SKILLS

Microsoft Office Suite

Event planning software

Data entry and database management

Demonstrate excellence in developing relationships and exceptional customer service

Ability to work under pressure with a positive attitude

Demonstrated experience in creative problem solving

Detail-oriented, excellent time management skills, and organizational skills

Excellent written and verbal communication skills

Able to build relationships with a variety of participants, staff, volunteers, and vendors

Experience with creating, negotiating and tracking budgets

Able to purchase effectively: correctly balancing the need for quality with the need for cost-savings

 

Licenses and Certifications:
None Required.