Job Title: Executive Assistant (EA)
Reports to: Director, HR
Location: Durham, North Carolina
About Pairwise:
Pairwise is a mission-driven, food+tech company dedicated to building a healthier world through better fruits and vegetables. Pairwise was founded in 2017 by scientists at Harvard University, MIT, and Broad Institute who are eminent in the field of gene editing, as well as biotechnology industry pioneers. Our team is tuned in to consumer food trends, and we believe that consumers deserve more variety and innovation in their fresh food choices. We are primed to deliver that innovation through one of the best gene-editing platforms in food and agriculture. Pairwise has an exclusive 5-year research collaboration with Bayer to develop products in corn, soybean, wheat, canola, and cotton. Plus, Pairwise is developing new types of leafy greens, berries, and stone fruit, with the first product expected in late 2023. Pairwise is based in the start-up friendly Research Triangle Park area of North Carolina, with a growing presence in the central coast of California.
About this role:
Working “behind the scenes”, making events and people’s days go off without a hitch, can be some of the most challenging, energizing, and fun work you could ask for, and no role embodies that kind of work better than the Executive Assistant (EA) here at Pairwise. We are searching for an experienced, reliable and task-oriented EA, who will not only work directly with the leadership team but will also work with our other EAs to ensure smooth coordination of calendars, logistical work, and other support tasks.
Pairwise is a growing organization and the individual who fills this role will need to be agile, dedicated to accuracy, maintain a broad view, all while maintaining confidentiality and professionalism. The candidate will be responsible for performing a variety of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.
Essential Functions:
• Support CEO and CDO in all administrative duties and tasks. Assist broader leadership team in administrative duties, as required.
• Anticipate Pairwise Executive Leadership Team (ELT) needs, ensure efficient management of their calendars & protect time as appropriate.
• Schedule meetings, organize calendars, and manage conference room schedules as requested; maintain master corporate calendar.
• Manage complex domestic and international travel arrangements including airfare, hotel and transportation.
• Coordination of scheduling and management of logistics for all board and investor meetings.
• Liaise with visitors, investors, vendors and others as required for ELT support.
• Interface with and navigate meeting technologies including company conference calls for LT members ex: Virtual Meetings, Outlook Calendars, Setting up projection and presentations with various types of equipment.
• Compile and edit PowerPoint presentations; assist with document creation and editing as required.
• Support HR, and other teams, in coordination and execution of team building and other Pairwise social events.
• Ensure proper document management for LT members.
• Process expense reports.
• Provide excellent customer service.
• Support Pairwise Board of Directors, as needed.
• Work together with a strong team mentality and cohesiveness to ensure achievement of Administrative and LT goals.
• This position is expected to travel for professional development and business meetings not likely to exceed 10% of the time. Domestic travel by plane or automobile most likely.
• Other duties, as assigned.
Required Education & Experience:
• Associate degree required, Bachelors’ Degree, preferred.
• Minimum 5 years of experience as an Executive Assistant or support of Executive Management at C Suite and Board Level.
• Must have at least 3 years of advanced skills working and proficiency in Microsoft Office products (Outlook, Word, PowerPoint, etc.).
• Experience in Ag, food+tech or other technology-focused industries, preferred.
Offerings:
• Comprehensive Benefits Plan, including Medical, Dental, Vision, HSA/FSA, 401k, Life Insurance, Short-Term & Long-Term Disability, and more!
• Flexible PTO (use what you need, when you need it), in addition to company holidays.
• Casual work environment.
• Mission-driven organization focused on creating healthier fruits and veggies.
• A cutting-edge, driven community looking to lead the industry in innovation and nutrition.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit and use hands to finger, handle or feel, and techniques that require fine motor skills and repetitive motions.
The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. The employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
EEO Statement:
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Pairwise we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.