Field Marketing and Events Coordinator

Graham-Pelton is the fundraising consulting firm chosen by leading nonprofit organizations worldwide. We believe that humanity depends on philanthropy: it’s how we advance the world’s most important missions and how we nurture the human need for connection.

As a firm, we know our greatest asset is the collective knowledge, passion, and experience of our remarkable colleagues. We foster a culture where all are treated fairly and with respect. Graham-Pelton is committed to a workplace that promotes diversity, personal and professional growth, and instills bold, forward thinking about our role in the philanthropic landscape.

The Field Marketing and Events Coordinator is a remote-first position that will play a crucial role in supporting the growth and development of Graham-Pelton's sales and marketing initiatives. This position is an excellent opportunity for a motivated early-career professional with an interest in non-profit consulting and a passion for helping organizations achieve their full potential. The Field Marketing and Events Coordinator will work collaboratively with sales and marketing to enhance our visibility and impact at conferences and company-sponsored events. They will also partner with internal stakeholders to plan and coordinate company meetings and firm-wide virtual gatherings.

Responsibilities and Duties

Conferences and Company-Sponsored Events:

Serve as main point of contact for external industry conferences and company-sponsored events.
Plan, coordinate, and execute conference participation, including registration, logistics, promotional material creation, and post-event follow-up.
Leverage industry conferences to boost Graham-Pelton’s visibility, promote our offerings, and engage with potential clients.
Develop and manage a calendar of relevant conferences and events, ensuring that Graham-Pelton's participation aligns with our strategic goals.
Collaborate with colleagues to prepare presentations, speaking proposals, and other conference-related materials.
Coordinate production of branded materials, including logos, printed materials, and collateral (giveaways, stickers, etc.). Maintain inventories and respond to requests for materials.
Maintain and work within the allocated budget
Create and maintain a calendar of sponsor communications in collaboration with internal team and external conference/event contacts
Utilize data and analytics to measure the success of conference attendance and engagement and adjust strategies as needed, leveraging the Salesforce CRM

Company Meetings and Events:

Plan and organize on-site company meetings and events, ensuring they align with organizational goals, brand, and culture.
Coordinate meeting logistics, including venue bookings, technology setup, travel, and catering arrangements.
Assist in preparing meeting materials, such as agendas, presentations, and handouts.
Assist in the planning and execution of creative and engaging virtual events for internal staff.

Marketing Support:

Assist in the development and execution of marketing campaigns to drive awareness and engagement around conferences.
Participate in the design, production, and distribution of promotional materials.
Provide administrative support to the sales and marketing teams as needed
Other duties as assigned.

Key Skills and Requirements:

Commitment to the firm’s core values, its growth strategy, and its “why”
Exceptional interpersonal skills and communication skills, verbal and written
Excellent organizational skills and habits, and strong attention to detail
A dedication to keep pace with a fast-paced, ever-evolving environment and industry
Exercises strong strategic judgment, discretion and anticipation of needs (managing up/across project details)
Ability to thrive on change, innovation, and teamwork
Ability to confidently manage “up” and “ahead” to drive the work of professionals on internal teams.

Qualifications:

Bachelor's degree in marketing, business, communications, or a related field
1-2 years of experience in sales, marketing, event planning, or a related role
Nonprofit or professional services experience a plus

Strong written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM systems; Salesforce experience a plus
Familiarity with social media platforms and digital marketing tools
Detail-oriented, organized, and able to multitask and prioritize tasks effectively
Excellent problem-solving and analytical skills
Team player with a positive attitude and willingness to learn and grow
Willingness to travel up to 50%