Role: Executive Assistant

Location: 2 East 15th Street, NY, NY 10013

THE WELL is a modern membership-based wellness club designed for busy urban professionals in the heart of New York City. We recognize both the benefits of Western medicine and the wisdom of Eastern healing and have built a science-backed ecosystem for wellness. Our integrative medicine doctors, health coaches and skilled practitioners work together under one roof to build customized plans uniquely suited to each member and their goals.

The 18,000-square-foot club includes a full-service spa with steam and sauna, an organic restaurant, reflexology lounge, yoga and meditation studios, private training gym and classroom with innovative weekly programming. At THE WELL, your health is integrated, proactive and personalized leading to a more balanced you.

THE WELL: welcome to wellness

The Role: 

·         THE WELL is seeking an Executive Assistant who is excited to be part of a fast paced, start-up environment. The assignment straddles administrative work in the areas of marketing, finance and operations.

The Opportunity

·         Administrative support to THE WELL principals including calendar management, conference room booking, contact management and material and agenda preparation prior to meetings;

·         Liaise with 3rd party vendors such as accountants, lawyers and creative agencies as needed;

·         Support with month-end and year-end reporting;

·         Assist in organization of shared files in Dropbox; upload attachments sent via email and organize them in our records, both internally and with 3rd party vendors;

·         Assist in training of interns and freelancers as needed;

·         Update investor, marketing and partnership decks and create new pages as needed

·         Ability to keep busy executives on track professionally and personally – time management and keeping team alert of deadlines, approaching meetings, phone calls etc.;

·         Office Manager duties such as ordering groceries, snacks, office supplies and keeping the office organized;

·         Greeting guests when they arrive, setting them up with water and alerting team of their arrival;

·         Plan and execute regular team off-sites and team social events;

·         Manage orders and payments for external service and product vendors – primarily using Negotiations;

·         Regularly interact with external and internal stakeholders;

·         Manage phone and messages according to each executives’ preference;

·         Handle office / principals’ Google calendars which involves frequent adjustments and updates throughout the day, scheduling & confirming of all internal & external meetings and conference calls;

·         Handle timely submission & tracking of expenses on each executives’ personal/corporate card with Accounts Payable;

·         Manage lunch and coffee requests as requested, or when schedule requires;

·         Manage email account filtering inquiries and sending to the appropriate team members;

·         Work with Chief Creative Officer and Operations team to execute company events and Press events;

·         Provide project management assistance to the Marketing team;

·         Work with PR team to coordinate Press Tours for principals


• Excellent written and verbal communication skills

• Experience with an administrative support role; executive-level support a plus

• Excellent organizational skills and an innate ability to self-start projects and tasks

• Thorough knowledge of Microsoft Office suite, Dropbox and Adobe Pro software


Benefits/ Perks:

·         Comprehensive benefits package

·         Full Time & Part Time paid time off

·         Commuter benefits

·         Lactation room

·         Paid Maternity & Paternity leave

·         Perks, gym & multiple service discounts

·         Professional Development Workshops

·         Collaborative work & Pet Friendly HQ environment

·         EAP & quarterly on-site Support Circles

This position has been filled. Would you like to see our other open positions?