SUMMARY:
Provides assistance to the Chief Commercial Officer, Chief Marketing Officer, VP of Clinical & Regulatory and VP of Human Resources by managing a wide variety of administrative functions including calendar management, travel management, and acting as a liaison to internal and external customers. The ideal candidate must be extremely organized and have great attention to detail. They must also be a self-starter and work with minimal supervision.
DUTIES AND RESPONSIBILITIES:
- Support 4+ executives in extensive calendar planning, corporate travel coordination, and meeting logistics
- Prepare executive expense reports
- Preparation of PowerPoint presentations as required
- Perform recruitment activities that include coordinating travel and interview schedules
- General administrative duties for the office as needed (answering phones, ordering lunches, greeting guests)
- Photocopy and fax information and documents as needed or requested
- Provide coverage for other office support team during leaves and vacations
QUALIFICATIONS:
- Bachelor’s degree preferred or 3 additional years of relevant experience
- 10+ years of related experience
- 3+ years of experience in an executive support role
- Must have experience in supporting remote based executives
- Excellent verbal and written communication skills required
- A professional appearance and telephone manner is essential
- Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment
- Must have expert knowledge of MS Office
- Must have high level of interpersonal skills to handle sensitive and confidential situations/information
- Some analytical ability is required in order to gather and summarize data for reports
- Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
- Must have good command of the English language, oral and written
- Able to work with minimal supervision and multi-task
- Customer service driven