In this role, the Senior Administrative Assistant will have a variety of administrative duties and support the needs of four high-level executives. Candidates MUST have a minimum of 8-10 years of administrative support within a corporate office environment. Biotech industry, healthcare, or experience supporting Executives is a plus!



  • Provide support to c-suite team with scheduling domestic and international travel (hotel, flight, car service) for several executives.
  • Manage calendars, schedule meetings and reserve conference rooms using Outlook
  • Ordering lunches from approved accounts and handling meeting set-up
  • Preparing and updating documents using MS Word, PowerPoint and Excel
  • Editing documents and converting .doc to PDF formats in MS Word when needed
  • Preparing expense reports using Expensify program
  • Copying, scanning and filing
  • Providing phone and email support
  • Greeting visitors and vendors for scheduled meetings
  • Front desk support



  • High school diploma or higher level of education
  • 8-10 years of relevant experience as an Administrative Assistant, preferably in the biotechnology, life sciences or healthcare industry
  • Intermediate level of proficiency in MS Office (MS Word, Excel and PowerPoint)
  • Working knowledge of office equipment, such as printers, scanners and copiers
  • Exceptional interpersonal communication skills; written and verbal
  • Strong organizational skills with the ability to multi-task
  • Attention to detail and problem resolution skills
  • Excellent time management skills and the ability to prioritize work.
  • Professional, collaborative and team-oriented
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