HyperLight develops ultrahigh performance and cost-effective integrated electro-optic solutions for optical communications, metrology, quantum photonics, and LiDAR. As a venture capital funded company spun-out from Harvard University, HyperLight is redefining what integrated photonics technologies can offer today.
At HyperLight, you will be working in a highly innovative, welcoming, and open-minded team composed of leading experts in the areas of material science, nanofabrication, and various applications of integrated photonics. We like to think outside the box and tackle some of the most challenging, yet deeply rewarding, problems of integrated photonics.
If you are interested in becoming a part of a team that empowers latest technologies like self-driving cars, smart homes, wearable devices, virtual reality, and artificial intelligence, we are looking for you to support HyperLight’s growing team as Office Manager. We offer competitive salaries and benefits.
Who we are looking for:
We are a fast growing company, and are looking for a highly motivated and hardworking individual who can work to support our organization across many disciplines. We are looking for an experienced operations professional who will work in a support role to seamlessly work behind the scenes to execute on many diverse projects. We believe there is a lot of opportunity to learn and grow in this role, and also to help us implement organization and systems to support our growing business.
The job responsibilities and administrative functions of this position require initiative, sound decision-making, organization, adaptability, confidentiality, problem-solving and excellent interpersonal skills. This candidate must be driven by a goal to make a substantial and valuable impact to the company. You will be supporting a team regularly and also be able to work autonomously to complete your work.
The successful candidate will possess attention to detail, time management skills, high energy, and flexibility to support the various business units of the company. This individual will need to work well in a team environment, be able to represent the team with professional courtesy and acumen. Daily routine may also include interaction with various partners and investors.
Why join HyperLight:
- We offer competitive salaries and benefits
- Flexible and attractive work and vacation policies
- Opportunity to grow into senior operations roles
- Be part of a welcoming, knowledgeable, and motivated team.
- Enjoy great professional growth opportunities in a diverse, inclusive, fast-paced, and exciting work environment.
- Flexible on-site work at desirable Boston/Cambridge location with hybrid work options.
Job responsibilities:
- Ensure the smooth day-to-day operation of the office
- Develop office policies and procedures, and ensure they are implemented appropriately
- Coordinate logistics of both internal and external meetings
- Arrange and coordinate domestic and international travels
- Process expense claims for team members according to company guidelines
- Assist with staff onboarding and off boarding which includes requesting equipment setup and system access
- Assist in editing spreadsheets and presentations including printing and binding for customer and investor meetings
- Track office/lab inventory, including ordering supplies, coordinating deliveries, and managing vendor contracts
- Set up, track, and update engineering projects in the company’s project management system
- Prepare, pack, and ship packages as well as collate and deliver company mails
- Collaborate with external accountant for handling various correspondences on accounting/payroll/tax issues
- Support IT infrastructure by utilizing external IT service provider as needed
This position requires:
- Prior experience in a support, operations and/or administrative role requiring a high degree of teamwork.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Good judgment in confidential situations and safekeeping of confidential information.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
- Proficient knowledge of Microsoft Office Outlook, Word, Excel, PowerPoint, and OneNote, Access
- At least 2 years of experience in a related position
- College degree preferred
- The position is in Cambridge, MA.