908 Devices Inc. has developed an innovative suite of purpose-built handheld and desktop mass spectrometry, or Mass Spec, devices for the point-of-need. Leveraging our proprietary platform technology, we make the extraordinary analytical power of Mass Spec available in devices that are significantly smaller and more accessible than conventional laboratory instruments. Our Mass Spec devices are used at the point-of-need to interrogate unknown and invisible materials and provide quick, actionable answers to directly address some of the most critical problems in life sciences research, bioprocessing, industrial biotech, forensics, and adjacent markets.
908 Devices is headquartered in Boston, MA, near the Seaport and has a satellite office in North Carolina and a growing population of remote staff worldwide
Position Summary:
The Executive Assistant is a tech savvy and efficient person who will provide executive administrative support for the CEO, CFO and General Counsel and handle a variety of miscellaneous tasks that keep the office running. The candidate must be comfortable with a broad spectrum of responsibilities from communicating with Board members and customers to pitching in with any task that needs being done. The role is based at the 908 Headquarters in Boston, MA.
Essential Responsibilities:
- Maintain discrete and confidential coordination of sensitive company information.
- Establish and maintain strong communication links with business leadership, internal and external customers, and colleagues.
- Generate letters, reports, meeting minutes, memorandum, general correspondence, personnel actions, and other documents, as assigned.
- Create high quality, creative graphic PowerPoint presentations, assist with preparation of charts and materials for Board and Executive leadership.
- Plan, schedule, and arrange daily appointments, business meetings, and travel itineraries; proactively coordinate calendar.
- Direct inquiries and correspondence to appropriate individuals.
- Prepare and reconcile expense accounts for specific members of the executive team.
- Organize/maintain an efficient filing system for correspondence records, reference data, reports, and sensitive documents.
- Coordinate with IT to ensure proper support for large meetings.
- Assist and support HQ projects and initiatives.
Desired Characteristics:
- Ability to maintain high level of integrity and confidentiality.
- Flexible and adaptable.
- Strong computer skills with excellent proficiency in Microsoft Office applications including Outlook, PowerPoint, Excel, and Word.
- Strong organizational skills and exceptional attention to detail and accuracy.
- Strong verbal and written communication skills and ability to draft clear and concise communications.
- Ability to prioritize, anticipate needs and solve problems.
- Highly motivated, confident, able to work with minimal direct supervision.
- Ability to perform under pressure and against tight deadlines.
- Excellent interpersonal skills and teamwork to include being open, energetic, self-motivated, friendly, and welcoming.
- Experience interfacing with senior management and high-profile external contacts.
- Positive and professional approach, good judgment.
- Superior customer service skills, and excellent telephone interaction.
Qualifications/Requirements:
Bachelor’s Degree with a minimum of 4 years of experience supporting a Senior Level leadership team or a High School Diploma / GED with a minimum of 6 years of experience supporting a Senior Level leadership team.