Job Description –Finance Coordinator

Summary Objective

The Finance Coordinator “FC” is a supportive role to the Finance Department.  The FC will assist with compiling and maintaining accounts payable records as well as invoice processing. Additionally, the FC will assist with client billing, proper recording of cash receipts, collections, client communication, contract administration and change order monitoring.   This position ensures company policies and procedures are being adhered to as they pertain to A/P & A/R. The FC is the administrative support for the Finance Department.  The FC will also work on special projects including budget analysis and AIA billing. This position requires confidentiality in that he/she will assemble highly confidential and sensitive company information. The FC will communicate with clients and manufacturers on the phone, via email and in-house office visits. Independent judgment is required to plan, prioritize and organize this diversified workload.

Qualifications

  • Minimum of 2 years of experience working in an accounting/finance position
  • Accuracy and attention to detail a must
  • Excellent organizational and follow-up skills; ability to multi-task
  • Ability to meet deadlines, handle various projects simultaneously, work effectively in a demanding environment, and be willing to go the extra mile
  • Excellent computer skills (MS Office/Excel/Outlook/Adobe Acrobat Pro)
  • Strong interpersonal, written and oral communication skills
  • Willingness to learn and take on projects
  • Team player with ability to interface with all levels of management
  • Bachelor’s Degree preferred in a related field or equivalent experience
  • Experience in the construction industry is a plus

Job Responsibilities (essential functions)

  • Maintain and prepare accurate and timely invoicing, AIA billing and client statements
  • Research and resolve short payments, customer deductions, invoicing errors, non-payments, etc.
  • Assist with collection efforts and collection notes
  • Assisting with reviewing, posting and reconciling A/P invoices including compiling documentation for payment processing
  • Maintain A/P vendor files & A/R customer files and records
  • Answer vendor & client inquiries & perform reconciliations using Excel or Sage 100 Construction software as required
  • Prepare analysis of accounts including the creation and modification of schedules and information using Excel
  • Provide support to corporate officers and staff in a professional and organized manner
  • Research special projects as assigned
  • Develop and produce reports as assigned
  • Maintain spreadsheets and databases
  • File and copy documents as required
  • Other responsibilities as assigned

Competencies

·        Collaboration Skills

·        Communication Proficiency

·        Ethical conduct

·        Thoroughness

·        Time Management

·        Problem Solving/Analysis

·        Flexibility

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