Job Description – Assistant Project Manager

Summary Objective:

The role of the Assistant Project Manager (“APM”) is multi-faceted, providing direct support to the Project Manager and the Operations Team handling several projects. The APM must work closely with our office and Logistics Team as well as communicate with our clients to field questions, provide submittals, create schedules, keep meeting minutes, and more. The goal is to ensure each project runs smoothly and seamlessly. Extreme attention to detail and superior organization are important attributes of an APM. The APM will be involved in coordinating and managing all tasks relating to the project, including maintaining the flow of information among our company, clients, and manufacturers.

·        New York based with 0-3 years of experience in the construction industry

·        Must have the ability to conceptually budget, meet deadlines, handle various projects simultaneously and work effectively in a busy, team-oriented environment

·        Experience with construction drawings, specifications, architectural sketches, and other related construction documents is preferred

·        Must be willing to travel within the local area

·        Good client management and strong relationship building skills

·        Excellent computer skills (MS Office/Excel/Outlook/Adobe Acrobat Pro) and math skills

·        Well-developed time scheduling and organizational skills

·        Excellent written and oral communication skills

·        Previous experience in a construction related company is preferred

·        Previous experience with construction estimating take-off software is preferred

Job Responsibilities:

·        Review and analyze drawings and specifications

·        Assist in assembling and organizing the job folder (on the PC and the actual file) per established procedures

·        Prepare submittal packages for client approval

·        Review returned submittals and prepare submittal logs, or create RFI's, as needed

·        Prepare purchase orders for all material required with documentation

·        Track all material shipments to ensure the timely and accurate arrival to the client

·        Monitor the progress of the construction activities on a regular basis and update the Project Manager

·        Periodic inspection of construction sites and attendance at job site meetings

·        Perform job closeout at project completion per established policy and procedures

·        Ability to multi-task, as well as perform all duties in a professional manner.

·        Other responsibilities as assigned