Job Title: Operations Coordinator

Job Type: Part-Time

Reports to: Director of Operations

Location: LEAP HQ- 535 8th Avenue, New York, NY 10018

FLSA Status: Non-exempt

Hourly Range: $20-24 per hour (commensurate with experience)

Work Schedule: Monday-Friday, 9:00am-3:30pm (Flexible Schedule)

   (Max: 3 days/ week- i.e. M/W/F or M/T/W)

Weekly Hours/Week: 18 (6 hours/ day)

Why You’ll Love Working at LEAP

At LEAP, we don’t just build great programs — we build a great place to work. You’ll thrive here if you’re excited to be part of a mission-driven, people-centered, and joy-filled team.

We are:

 🌱 Community-oriented, believing in a shared moral responsibility

 🎨 Creative, flexible, and open-minded
 🚀 Collaborative and mission driven
 ✅ Accountable to ourselves, each other, and our goals

 🌟 Committed to feedback and clear, consistent communication
 🌍 Champions of a compassionate and inclusive culture

 💖 Supporters of self-care and the well-being of others
 🎉 And above all… FUN!

At LEAP, you’ll be empowered to grow, lead, and make a lasting impact — all while being part of a community that values who you are and what you bring.

About the Role

The Operations Coordinator provides a range of administrative and operational support to LEAP, and ensures smooth day-to-day functions of the office space. This part-time, in-person role is ideal for a highly organized, detail-oriented, independent professional with strong communication and problem-solving skills. This role requires in-office presence for all scheduled hours. 

What You’ll Do

  • Ensure that the LEAP office space is set up and resourced for full access of use.

  • Liaise with external vendors and sublessees on behalf of LEAP facilities and operations. 

  • Provide logistical support for meetings and events; support space reservations, set-up, supplies, and catering, and manage the office online calendar system.

  • Create guides and policies for self-serve and accessible use of the office, ensuring the guides are made accessible for all staff (including visual aids)

  • Manage off-site storage space by bringing items to the storage unit, purging items and arranging disposal services, and coordinating distribution of programmatic items

  • Retrieve and process mail daily, arranging for digital and physical pick-up or delivery of items to recipients

  • Coordinate staff appointments at Materials for the Arts

  • Request and collect certificates of liability insurance (COIs) via LEAP’s insurance broker

  • Log and distribute technology hardware/software for staff

  • Track equipment inventory, including serial numbers

  • Manage phone VOIP platform and support staff in usage

  • Other duties as assigned

What You’ll Bring

We’re looking for someone who will arrive on-time to the office and will proactively support the day-to-day needs of others using the space. 

Core Competencies & Strengths:

  • Punctual, with excellent organizational and time-management skills

  • Strong interpersonal, oral, and written communications skills

  • Comfortable working independently

  • Proficient experience with Google Suite

  • Comfort and flexibility with technology (hardware and software) in office and remote work settings

Required Qualifications:

  • Experience working in an administrative/clerical function

 

PRE-EMPLOYMENT SCREENING

Pre-employment screening is required for this position, including but not limited to criminal history checks by regulating agencies as needed per placement. 

 

WE ARE AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

 

Please note:  In accordance with organizational policy, LEAP does not sponsor individuals on O-1 visas.

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