Job Title:       Residency Coordinator

Reports To:   Managing Director of Residencies

Department:    Programs

FLSA Status: Exempt

Job Status:    Full-Time

Job Status:    Hybrid (Remote and In-person NYC School Visits) 

Work Schedule:  Regular work day 9 am-5 pm with flexibility as needed to accommodate school schedules. 

Tentative Start Date: Mid-August

 

BACKGROUND

History: At LEAP, we believe in the transformational power of the arts. We started as a grassroots movement with just four schools. Today, our teaching artists serve 20,000 kids across the city in over 150 New York City public schools. Every day, our educational arts programs inspire diverse school communities to be more engaged in learning and build critical skills. Our quality educational arts programs promote access and equity for New York City students underserved in the arts.

Mission: LEAP provides educational arts programs that promote access and equity for New York City students underserved in the arts. We inspire diverse school communities to love learning and build their creativity, collaboration, communication, and critical thinking skills.

Culture Statement: LEAP is a group of diverse and passionate individuals working together to prioritize youth and pursue our mission.

Our Goals

We collaborate to accomplish goals and are accountable to ourselves and others. 

We strive for excellence, reflect on results, and celebrate success. 

Our Peers

We foster relationships through intentional communication and attentive listening. 

We welcome feedback with a growth mindset and offer feedback with empathy. 

Our Space

We build trust through transparency, honesty, and humility. 

We respect and attempt to meet each other’s needs at work.

Our Community

We are inclusive and value the differences among us. 

We listen to and acknowledge the voices of those we serve. 

 

SUMMARY DESCRIPTION

JOB PURPOSE

We are seeking a highly organized, self-motivated, creative problem-solver to serve as Residency Coordinator. The Residency Coordinator will work closely with the Managing Director of Residencies and Residencies Manager to implement arts integrated programs in New York City schools. This role will support all aspects of the LEAP residency model through residency and family workshop scheduling, planning, and ensuring overall program quality. In this administrative role, the residency coordinator reports to the Managing Director of Residencies and collaborates to ensure all residency team needs are met. A successful coordinator will have the ability to effectively manage their time, be highly organized, have the ability to travel to our school partners, and work both independently and collaboratively to achieve Residency departmental goals.

 

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

  • Report to Managing Director of Residencies to place staff from a pool of 100+ professional teaching artists and activity specialists, specializing in Dance, Music, Drama, Visual Arts, and New Media

  • Collaborate with Managing Director of Residencies, Residencies Manager, and Residencies Instructional Specialist to communicate with and support all school partners and teaching staff

  • Manage all Family Engagement Workshops, including: placing artists, scheduling, planning, delivery, pay approvals, and paperwork collection via Salesforce and Google Suite

  • Manage a small portfolio of arts residencies, including: scheduling, planning, delivery, pay approvals, and paperwork collection/documentation via Salesforce and Google Suite

  • Coordinate all yearly TA hiring needs for the Residency Team  

  • Culminating event attendance and support throughout the school year in support of Residency team

  • Support all supply ordering and payroll reimbursements for Residency PT staff

  • Attend residency staff orientation and professional development sessions and plan/lead trainings for Teaching Artists and/or Activity Specialists when necessary  

  • Collaborate with Residency Education Specialist to observe instructional programming and share constructive feedback to teaching artists, and school partners when necessary

  • Collaborate and communicate with Partnership Team to assess delivery of and market Family Workshops

  • Collaborate and communicate with Finance Team to support paperwork collection and billing processes

  • Maintain confidentiality of sensitive information

 

QUALIFICATIONS

  • Minimum of 2 years relevant work experience in arts education and/or arts administration (required).

  • Passion for inclusion and advocacy in the arts.

  • Clear and confident communicator.

  • A quick learner, with an open minded perspective.

  • A problem solver with a positive attitude. 

  • A self-starter; someone who is highly effective working independently and within a team.

  • Excellent organizational skills and attention to detail.

  • Proficiency with Google Suite (Drive, Docs, Sheets, Slides, and Forms).

  • *Not required but a plus: Strong working knowledge and experience using Salesforce, Zoom, Slack, and Asana.

 

COMPENSATION AND BENEFITS

  • $55,000 - Commensurate with experience

  • Benefits: This position is eligible for medical, dental and vision insurance, 403b retirement plan, life and AD&D insurance, LTD and STD insurance; generous vacation/personal/sick leave.

 

LEGAL DISCLAIMER

This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required. Management may at its discretion assign or reassign duties and responsibilities to this job at any time. This job description does not change the at-will employment relationship existing between the organization and its employees. LEAP, Inc., is an equal opportunity employer (M/F/D/V).

 

EEO STATEMENT

LEAP provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to age, citizenship, color, disability status, gender identity or expression, marital status, national origin, pregnancy, protected veteran status, race, religion, sexual orientation, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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